Zapier Automation Specialist - Freelance, Remote

Department: Support & Leadership

Employment Type: Full Time

Location: Philippines

Reporting To: Client via Magic

Compensation: $7.00 / hour

DescriptionAbout the ClientAn innovative, privacy-first AI company that delivers real-time, personalized performance coaching directly inside tools like Slack and Teams. Their platform integrates across the modern workplace stack to surface insights, provide in-the-flow guidance, and drive measurable behavior change at scale. Built for enterprise with robust security and compliance, they’re trusted by forward-leaning teams to enable growth, not just instruction.\n
Why does this role exist?
This role exists to scale and streamline core operations by turning manual, repeatable work into reliable automations. The team needs a builder who can own process design, documentation, and orchestration across Zapier and key tools, while supporting go-to-market execution with a strong sales-aware mindset. By reducing operational friction and improving data quality, you’ll free leadership to focus on growth and accelerate GTM programs.

The Impact you’ll makeWorkflow automation and integration (Zapier)\nBuild, maintain, and optimize multi-step Zaps across Slack, Google Drive/Docs/Sheets, Notion, HubSpot, and Paperform.\nImplement webhooks, paths/filters, error handling, logging, and alerting for reliability and scale.\nMaintain documentation and version control for all automations and integrations.\n\n
Process ownership and SOPs\n\nMap business processes, design repeatable SOPs, and enforce operational standards.\nTriage incoming requests, prioritize independently, and manage an automation/ops backlog.\nContinuously improve processes based on data, feedback, and observed bottlenecks.\n
Go-to-market operations support\nScrape, clean, and enrich lead lists; manage deduplication and data hygiene.\nUpdate and maintain CRM records (HubSpot) and prep assets for campaigns.\nProvide tactical sales support, from list segmentation to sequence readiness.\n\n
Data operations and reporting\n\nPerform structured data entry, normalization, and QA across Sheets/Excel.\nBuild and maintain GTM and ops dashboards; automate imports/exports where possible.\nRun basic analysis to inform outreach strategy and process improvements.\n\n
AI tooling orchestration\n\nCoordinate cross-tool workflows between AI models/APIs (OpenAI, Anthropic) and Zapier.\nDraft, test, and refine prompts; ensure outputs meet accuracy and privacy standards.\nPilot new AI-enabled automations that boost team productivity and quality.\n

Skills, Knowledge and ExpertiseRequired:\nProven Zapier automation track record (multi-step Zaps, webhooks, filters/paths, error handling), with examples or portfolio.\nIntegrations across Slack, Google Workspace, Notion, HubSpot, and form tools (e.g., Paperform).\nSales operations/CRM experience (HubSpot preferred): lead scraping/enrichment, deduping, list hygiene, campaign setup.\nAdvanced Google Sheets/Excel (LOOKUP/XLOOKUP, QUERY, ARRAYFORMULA, pivots, regex/text functions).\nExcellent written and verbal English; strong SOP documentation; comfortable orchestrating AI tools (OpenAI/Anthropic).\nWFH Set-Up:\nComputer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.\nInternet speed of at least 40MBPS\nHeadset with an extended mic that has noise cancellation and a webcam\nBack-up computer and internet connection\nQuiet, dedicated workspace at home\n\n\nYour Superpowers:\nZapier power user; comfortable with APIs, webhooks, and workflow orchestration.\nData-savvy in Google Sheets/Excel; meticulous about data hygiene and QA.\nProcess-minded: you map, document, and improve SOPs without prompting.\nSales-aware: you understand GTM rhythms, CRM structure, and campaign needs.\nClear, proactive communicator who anticipates needs and manages stakeholders.\nBias to action; ownership mentality; thrives with autonomy and fast iteration.\nCoachable and collaborative; receptive to feedback from internal partners.\nYou should apply if… \nYou love turning messy, manual workflows into clean, reliable automations.\nYou think in systems and enjoy owning processes end-to-end.\nYou’re comfortable supporting sales and can balance speed with accuracy.\nYou communicate early and often, and make smart prioritization calls independently.\nYou’re curious about AI and eager to apply model-driven workflows to real ops problems.\n\nWhat to expect...

\nWork Setup:\nRemote position\nMust have a reliable internet connection and a quiet workspace\nRequired to provide own computer with Intel Core i5 or something similar or higher operating system\nWorking Hours:\n40 hours per week\n6 am - 2 pm Eastern Time\nCompensation:\n$7 per hour\nNo benefits package included\n

Benefits