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ob Title: Workplace Officer (Administration)
Purpose of the Role:
The Workplace Officer (Administration) is responsible for managing the ordering and inventory of stationery and office supplies for client site. This role ensures smooth operations by coordinating with vendors and supporting the needs of the organization.
Key Responsibilities:
Order Management:
Place orders for stationery and office supplies through the vendor’s online platform.
Work with team administrators to ensure orders are approved and processed on time.
Inventory Control:
Monitor stock levels and conduct regular inventory checks.
Reorder supplies as needed to maintain sufficient inventory.
Vendor Coordination:
Communicate with vendors regarding orders, discrepancies, and product issues.
Follow up on deliveries and ensure products meet quality standards.
Logo Printed Stationery:
Track stock of logo-printed items and place orders when necessary.
Work with vendors on new designs and samples.
Business Cards:
Collect and consolidate requests for business cards from staff.
Ensure accuracy of details before sending orders to the vendor.
Company Chops:
Manage requests for company and name chops, ensuring compliance with procedures.
Keep records updated and coordinate with relevant departments.
Qualifications:
Education:
Bachelor’s degree in Business Administration or related field preferred.
Experience:
Previous experience in administrative or procurement roles.
Skills:
Strong organizational and communication skills.
Proficient in Microsoft Office and online ordering systems.
Personal Attributes:
Detail-oriented and proactive.
Proactively identifies areas for improvement and takes action.
Maintains a structured approach to managing tasks and responsibilities.
Location:
On-site –Hong Kong, SAR, ChinaJob Tags:
Transition ManagementIf this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!
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