Workplace Divisional Lead (Bandar Utama, PJ) Job ID 244001 Posted 10-Nov-2025 Role type Full-time Areas of Interest Administrative, Facilities Management Location(s) Petaling Jaya - Selangor - Malaysia **Work Location: Bandar Utama, PJ** **Company Overview** **CBRE Group, Inc. is a Fortune 500 and S&P 500 company and is the world’s largest commercial real estate services and investment firm (based on 2024 revenue). CBRE serves clients in more than 100 countries through four business segments: Advisory (leasing, sales, debt origination, mortgage servicing, valuations); Building Operations & Experience (facilities management, property management, flex space & experience); Project Management (program management, project management, cost consulting); Real Estate Investments (investment management, development).** **This role sits within our Local facilities management business where we serve** **many single-asset and localized portfolio clients. We deliver locally led solutions powered by operational and service excellence, deep expertise in the self-delivery of technical and hard services, and the highest standards of client care.** **Job Summary** A Workplace Divisional Lead supports the GWS Local Country Leader. Duties involve general support across the office, support for leadership, and leading communication and events. The role is seen as a ‘go-to’ person and influences the office culture and employee experience. **Essential Duties and Responsibilities** **MD / Country Leader Support:** · Calendar management - scheduling and managing appointments, meetings, and events. · Coordinating travel arrangements, including flights, accommodations, and itineraries. · Expense management – processing and tracking expense reports, reimbursements, and budgets, ensuring expenses align with company policies. · Email and communication management - screening and prioritizing emails as required; drafting, proofreading, and editing correspondence on behalf of executives as needed. · Meeting preparation - preparing agendas, materials, and presentations for meetings. Note taking when required. · Confidential information handling - managing sensitive information with discretion and maintaining confidentiality. · Report preparation – collating information for divisional / business unit reports and other internal reports. **Office Coordination:** · Provide administrative support for the corporate entity, as required. · Coordinate the needs of the office such as stationary and kitchen supplies, as required. · Troubleshoot or follow up on office issues with vendors or internal team such as D&T. · Coordinate office events such as celebrations, functions, learning and development courses, conferences. **Division / Country Coordination:** · Act as the primary point of contact for the division / country, co-ordinating with internal teams/stakeholders. · Build relationships with key stakeholders, liaising between executives, team members and clients. · Operational support - assisting with day-to-day queries, ensuring smooth workflow, coordinating between teams/functions to ensure operational efficiency. · Support for key initiatives / business projects – supporting the planning, execution and monitoring of tasks to ensure timelines and objectives are met. · Developing systems and procedures to improve the overall efficiency of the Division / Business Unit. · Communications – support GWS Local communications to the business, including newsletters, townhall presentations, and regional / local campaigns. · Maintain shared drive / SharePoint content (where appropriate) including updating, editing and adding materials/documentation. Support awards programs within GWS Local with coordination of certificates and payments – Exceptional Awards, Achievement Awards **Qualifications and Experience** To perform this job successfully, an individual must be able to perform each of the essential duties satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. **Education:** **High school diploma or general education degree (GED) required.** **Experience:** **Previous coordinator experience preferable.** **Key Skills and Characteristics** **Communication:** Excellent written and verbal communication skills with strong organisational skills. Ability to provide efficient, timely, reliable and courteous service to customers, managing multiple deadlines across multiple stakeholders. Strong interpersonal skills, with an ability to influence others, and engender confidence in senior managers through both face-to-face, telephone and written communication. **Reasoning:** Ability to comprehend, analyse, and interpret documents. **Financial:** Requires basic knowledge of financial terms and principles. **Technology / systems:** Excellent Microsoft 360 skills – primarily Outlook, Teams, Microsoft Word, Excel and PowerPoint. **General:** Highly trustworthy, demonstrating discretion with sensitive information, and possessing strong organizational skills to manage multiple tasks efficiently. An ideal candidate is proactive, resourceful, and adaptable, anticipating needs and solving problems before they arise. Clear communication, attention to detail, and professionalism are crucial, along with the ability to work well in a team and maintain a positive attitude in dynamic environments. **CBRE** **is an equal opportunity/affirmative action employer with a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.** **Why CBRE?** When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants. **Applicant AI Use Disclosure:** We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process. CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)