JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

The Workplace Coordinator will be responsible for:
■
Operations Support
o
Provide superior customer service to meet on-site client expectations
o
Work order management through Corrigo – ensuring no work orders go overdue or closed before work completed.
o
Provide vendor management support by ensuring subcontractors perform to the required standards (including inspection of vendors’ work)
o
Assist in the procurement of vendors and services as required
o
Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner
o
Perform weekly consumables order; receive and store as required; and provide receipts to PFM for records
o
Oversee site cleanliness and provide direction to cleaning staff to ensure spaces are kept clean and tidy
o
Organise specialty cleaning as required
o
Provide administrative support to Post Workplace Manager as required to ensure staff obtain and maintain security clearances
o
Actively engage in maintaining good sustainability practices
■
Health, Safety and Risk Management
o
Under direction of PFM, assist in conducting regular audits to ensure that safety procedures are being complied with
o
Assist in carrying out safety procedures when needed
o
Assist in the property risk management program
o
Ensure correct HSE documentation is reviewed and stored correctly
o
Confirm all service reports are uploaded to work orders
o
Participate in service delivery and business continuity plans as required
o
Follow established escalation and incident reporting procedures
o
Adhere to JLL’s business conduct by ensuring compliance with the firm’s guidelines, procedures and strategies
Core Competencies
The Workplace Coordinator will demonstrate the following competencies:
■
Able to cooperate and work well with others to meet targets
■
Support the team effectively as and when needed
■
Proven ability to commit to flawless execution while complying with firm’s procedures and standards
■
Demonstrate and instill a culture in the team that match JLL’s core behaviors and values: Safety, Expert, Proactive, Innovative, Team Player and valuing the Customer
■
Able to interact with the general client staff & vendors with ease
■
Demonstrates ability to work with vendors to deliver efficient service
■
Demonstrates proactive & professional approach to customer service
■
Proven ability to manage multiple and complex operational matters
■
Demonstrates ability to prioritise and manage tasks in an efficient and timely manner
Experience
■
Worked in a dynamic environment with operational experience in FM
■
Competence in Microsoft Suite programs – Word, Excel, Teams, Outlook
■
Previous experience in service coordination and administration

Location:

Job Tags:

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at accomodationrequest@am.jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.