Job Title: Payroll Specialist

Job Description

We are seeking a highly skilled Payroll Specialist to join our team and contribute to the implementation of a new HRIS system (Workday). The ideal candidate will have extensive Canadian payroll experience in a unionized environment and will play a critical role in ensuring accurate and timely payroll processing. This position offers the opportunity to manage the full payroll cycle and provide advanced technical, analytical, and compliance support.

Responsibilities

Join team meetings to stay aligned with payroll operations and project updates.Participate in practice sessions and unit tests as part of the Workday system build.Conduct unit tests and validate test scenarios in Workday.Review test outcomes to confirm accuracy of payroll scenarios.Understand the audit process and earning code validation stage within Workday.Build foundational knowledge of earning codes and their application in payroll processing.Run biweekly payroll independently and accurately.Apply strong foundational understanding of Workday functionality to support testing and rollout.Coordinate complex, full cycle Canadian payroll for a large, unionized environment.Maintain payroll schedules to ensure compliance with legal, contractual, and organizational deadlines.Accurately process statutory deductions, pension contributions, and other earnings/deductions.Audit reconciliations and adjustments such as retroactive payments, vacation payouts, sick leave, and statutory holidays.Interpret and apply collective agreements and employment legislation.Submit government remittances and Records of Employment (ROEs).Participate in Year-End processing including reconciling and balancing annual taxable earnings and deductions.Implement payroll-related changes for new collective agreements, including retroactive payments.Audit, communicate, and correct GL issues with Finance to complete payroll processing.Support and liaise with Finance to balance Bi-weekly and Year-end adjustments.Serve as a subject matter expert for payroll systems including ANSOS Time and Attendance, Smart Stream, SAP, and Workday.Participate in the development, testing, and implementation of HRIS and payroll system enhancements.Ensure data integrity across payroll, HR, and timekeeping systems.Collaborate with IT to troubleshoot and resolve system issues.Identify gaps, collaborate, and recommend process improvements.Create and validate payroll reports for internal stakeholders and compliance purposes.Conduct payroll audits, reconciliations, and variance analyses.Support internal and external audits through preparation of documentation and timely responses.Provide excellent customer service to inquiries, resolving day-to-day payroll issues.Collaborate cross-functionally with HR, Finance, IT, and department managers to ensure seamless payroll integration.

Essential Skills

Advanced proficiency in Excel for data analysis, reconciliation, and reporting.Experience with nursing scheduling systems for accurate time and attendance inputs.Proficient in using the SmartStream interface for data extraction and manipulation.Ability to post payroll data to SAP and coordinate with floor office operations for issue resolution.Strong Canadian payroll experience in a unionized environment.Knowledge of Workday HCM and HRIS systems.

Additional Skills & Qualifications

Full cycle payroll experience.Knowledge of Time & Attendance systems.Understanding of Payroll Legislation and compliance.Experience with account reconciliation.Experience in a hospital or healthcare setting.PCP (Payroll Compliance Practitioner) certification.Knowledge of OneStream and National Payroll Institute (NPI).

Job Type & Location

This is a Contract position based out of East York, ON.

Pay and Benefits

The pay range for this position is $35.00 - $40.00/hr.

Workplace Type

This is a hybrid position in East York,ON.

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\n À propos d'Aston Carter:\n

Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, l’acquisition de talents, la chaîne d’approvisionnement et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de l'industrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre réseau expansif pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie-Pacifique et en Europe, Aston Carter est au service d’un grand nombre d’entreprises du Fortune 500. Nous sommes fiers d’avoir remporté le double diamant ClearlyRated Best of Staffing® pour notre service aux clients et aux talents.\n

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Aston Carter est un employeur souscrivant au principe de l’égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l’âge, de la couleur, de la religion, des origines nationales, du statut d’ancien combattant, d’un handicap, de l’orientation sexuelle, de l’identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

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Si vous souhaitez faire une demande d’accommodement raisonnable, tel que la modification ou l’ajustement du processus de demande d’emploi ou d’entrevue à cause d’un handicap, veuillez envoyer un courriel à astoncarteraccommodation@astoncarter.com pour connaître d’autres options d’accommodement.

\n\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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