Date: August 19, 2025

   Ref. No: HEIN/HO/81751107/25

 

Vacancy Announcement

Position Title: Warehouse Coordinator 

Location: Kilinto 

Application Closing Date: August 25, 2025

 

Job Purpose:

The Inbound Warehouse coordinator is responsible to execute goods movement and storage in the warehouse in a safe and efficient way based on the directions of the Warehouse team leader, performs a variety of receiving, stocking activities; stores and distributes chemicals and raw materials; maintain inventory and stock records; and perform related work as required. He/she performs shipping and receiving, deliveries, coordinating stock, documenting chemical warehouse transactions, maintaining records, and overseeing storage of surplus chemical inventory and property for the Brewery.

Key Responsibilities

Act in accordance with the safety regulations. Report accidents, incidents, near misses, unsafe conditions, and behaviors. Stimulate an open environment where safety is put first by sharing safety concerns, acting as an example, and addressing each other on safety. Reinforce the importance of SHE and sustainability. Propose sustainability and SHE improvement ideas to his line manager and warehouse management teams. Implement projects and analyze their impact for proper deployment. Regularly visit shopfloor to verify if HEINEKEN and local rules, standards, and procedures are followed and reports back during relevant meeting (e.g., DCS). Ensure the cleanliness and orderliness of the warehouses and provide a safe and healthful work environment for all personnel through consistent support of the company’s SHE policy. Responsible for coordinating the RPM and Full product warehouse crew (daily laborers and FLT drivers), depending on the area of assignment on daily tasks. Perform activities according to received instruction and applicable procedures. Apply 5S in the workplace and perform tasks and activities accordingly. Participate in process performance improvements using appropriate TPM tools and comply with 5S principles and stacking discipline. The outbound Warehouse coordinator is responsible for executing goods movement and storage in the warehouse in a safe and efficient way based on the directions of the outbound Warehouse team leader.  Move goods from the right source to the right destination, at the right time and in the right quantity within a certain area of responsibility. For example, (un)loading, line feed, line discharge, etc. Correctly register goods movements and scrapping/write-off (via scanner if applicable). Ensure all the goods movements are done with properly authorized documents with zero tolerance of delay and prepare the weekly count report timely. Deliver intercompany transfer orders as per the plan and schedule. Ensure stock accuracy, capturing all stock movements on the company ERP system OTIF. Systematically perform stock counts and report deviations. Complete all necessary stock takes, ensuring FEFO is applied in all warehouses for the usage of goods. Ensure that quarantined raw products are kept separate. Comply with all aspects of the Standard Operating Procedures and keep records as per the document control procedure. Doing cycle counts as per the defined procedure. Check for damages/shortages in stock levels and prepare a timely report, submit justification for count errors within 24 hours, and be responsible for any shortage that was not justified. Arrange the warehouse for monthly count and be involved in the count process.  Ensure that the goods in stock are moved according to the instructions received, time and quantity wise. Ensure timely and accurate registration of all goods movements in the warehouse management system (WMS). Prepare and analyze all the documentation required for inventory movements. Ensure goods in stock are properly secured against risks of theft. Ensure written location identifiers are correctly placed and maintained. Perform cleaning and housekeeping activities. Inspect the outer packaging quality of incoming and outgoing goods. Separate quality defective goods in stock and ensure that they are not picked. Initiate improvement actions to prevent stock quality issues and goods damages. Receive, sort, store, repair or scrap and issue RPM, and control empty pockets. Safely operate and control material-handling equipment like FLTs. Only operate equipment in case of in possession of a relevant certificate/valid license. Inspect before starting shift. Report issues on time. Follows assets and equipment maintenance schedule as per regulations applicable (supplier, local, Heineken, etc.). Responsible for controlling the warehouse doors and properly handling the key Follow up the storage racks and pallets conditions. Initiates actions to improve in safety, warehousing processes, assets, stock quality and/or inventory management Participates in TPM improvement activities and DCS 1 meeting. Initiates actions to improve in safety, warehousing processes, assets, stock quality and/or inventory management. Execute and complete actions as per target time. Participate in process performance improvements using appropriate TPM tools and comply with 5S principles. Prepare a daily operational performance report.  Prepare weekly and monthly count reports. Prepare reports of wrong delivery, overage and shortage and damaged of materials if it happen. Proper documentation and record keeping as per the document control procedure.

 

Job Requirements

Experience and Skills

Minimum of 2 years in Logistics with warehouse experience preferred in FMCG company

Education

Bachelor in Business or related

 

FEMALE APPLICANTS ARE HIGHLY ENCOURAGED TO APPLY!