Western Veterinary Specialist & Emergency Centre is welcoming a Client Care Specialist, Referral Coordinator Hybrid to join our hospital. This full-time opportunity includes a range of responsibilities which directly contribute to the efficient and effective daily operation of the hospital.

Your primary responsibility is to ensure our clients and their pets feel welcomed, expertly cared for and appreciated! Working alongside our Client Care Team and our Lead Referral Coordinator, this hybrid position will include being involved in the management of all referred cases in order to enhance the client’s experience with the hospital.  The referral coordinator will perform all daily duties involved in serving clients, including using electronic applications to manage referrals, track appointments, and book appointments. 

Create a warm and welcoming environment for our patients and pet parents

Ability to answer a multiline phone system and track and book appointments effectively

Excellent customer service skills; a real aptitude for putting people at ease and creating a welcoming environment

Strong organizational skills

Scheduling and confirming appointments.

Processing incoming referrals.

Handling client inquiries.

Providing client education materials.

Work with clients and veterinarians to resolve problems. 

Support our Client Care Specialist team and should be familiar with all operations within this team. 

Act as an ambassador, representing all staff/services offered in the practice. 

Be the first point of contact for our referral clients, thereby significantly impacting their experience with the hospitals.

What do you need?

High School Diploma

Fluent in English (Reading, Writing and Oral)

Working knowledge of Microsoft Office, Excel, and email

Experience in client service in a Veterinary practice

Preference given for experience in a Specialty/Referral veterinary hospital

Veterinary Office Assistant certificate or related education preferred

What We Can Offer You!

RRSP Employer Group Match Program! Saving for your future just got easier with VCA Canada

Paid membership and dues

Paid wellness days, sick days and vacation time.

Employee assistance program

Referral Bonus Rewards!

Generous personal pet care discounts

And extra perks like shopping discounts and cool wellness apps!

Select "Apply Now"

VCA Canada is committed to providing an inclusive and diverse workplace and is an equal opportunity employer. If you require any assistance, please let us know.

If you are a current associate, you need to apply through our internal career site. Please log into Workday and click on the Jobs Hub app or search for Browse Jobs.