Job Title: Vendor Rebate Specialist
Job Description

We are seeking a dedicated Vendor Rebate Specialist to join our team. This role involves reviewing and reconciling quarterly spend data from over 90 locations and national vendors. You will work extensively in Excel to clean, organize, and consolidate large datasets, review invoices and backup documentation, and support multiple rebate and incentive programs.

ResponsibilitiesReview and reconcile quarterly spend data from 90+ locations and national vendors.Work extensively in Excel to clean, organize, and consolidate large datasets.Review invoices and backup documentation such as Excel files and PDFs.Identify eligible spend and allocate invoices across multiple programs when needed.Compare reported spend to calculated totals and investigate discrepancies.Communicate with internal teams to clarify data or request missing information.Organize and name documentation for easy reference in future quarters.Support multiple rebate and incentive programs simultaneously.Meet quarterly deadlines while maintaining accuracy.Essential Skills5+ years of experience in an administrative-related role requiring high-level MS Excel use.Strong comfort working in Microsoft Excel, including copy/paste, sorting, filtering, moving columns, and cleaning data.High attention to detail and ability to stay focused on repetitive tasks.Willingness to work through ambiguity.Ability to sit at a computer and work with data most of the day.Good communication skills and a willingness to ask questions.Proficiency in Pivot Tables and Vlookup.Additional Skills & QualificationsReconciliation experience is advantageous.Database or Microsoft Access experience is preferred.A degree is preferred.Proficiency in Pivot Tables and Vlookup is beneficial.Work Environment

This role offers a corporate office environment with hours from 7am-4pm or 8am-5pm, Monday to Friday. Business casual dress code is expected. Enjoy excellent onsite amenities and a stable, structured work environment. The team is supportive and values long-term opportunities with clear deadlines and strong training. Enjoy company-sponsored events like picnics and baseball games.

Job Type & Location

This is a Contract to Hire position based out of Fort Wayne, IN.

Pay and Benefits

The pay range for this position is $21.00 - $23.00/hr.

Eligibility requirements apply to some benefits and may depend on your job\n classification and length of employment. Benefits are subject to change and may be\n subject to specific elections, plan, or program terms. If eligible, the benefits\n available for this temporary role may include the following:\n\n
• Medical, dental & vision\n
• Critical Illness, Accident, and Hospital\n
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n
• Short and long-term disability\n
• Health Spending Account (HSA)\n
• Transportation benefits\n
• Employee Assistance Program\n
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Fort Wayne,IN.

Application Deadline

This position is anticipated to close on Apr 30, 2026.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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