Job Title: Vendor Compliance and Procurement Support Specialist

Job Description

This entry-level role supports vendor compliance initiatives within the procurement function, with a strong focus on insurance, lien waivers, onboarding compliance, and administrative support. It is ideal for someone early in their career who has a strong work ethic, excellent attention to detail, and a genuine willingness to learn new procurement concepts, processes, and systems. Over time, this position offers structured cross-training and a clear development path into broader procurement responsibilities and a potential future buyer role.

Responsibilities

Monitor and actively manage vendor compliance requirements, with a primary focus on insurance documentation, lien waivers/releases, and vendor onboarding compliance.Support the administration of project-specific forms and compliance documents, ensuring timely completion and accuracy.Identify non-compliant vendors and drive resolution through direct outreach by email and phone, following up consistently until issues are resolved.Provide clear and timely compliance status updates to internal stakeholders upon request.Ensure all compliance and supporting documents are properly organized, filed, and submitted into designated document management systems, when applicable.Once trained, review purchase requests for completeness and accuracy, confirming that all required information is included.Process approved purchase requests and issue purchase orders in SAP Business One.Distribute purchase orders to vendors and confirm receipt, addressing any questions or discrepancies promptly.Support RFQ (Request for Quote) issuance, including sending RFQs to vendors, conducting vendor follow-up, and assisting with quote tabulation.Monitor purchase order spend reports for all projects and issue purchase order revisions before purchase orders become underfunded.Conduct vendor research and participate in vendor interviews to support sourcing and selection decisions.Provide administrative support to procurement and project teams as needed.Perform other duties as defined by management to support procurement, subcontracting, and project operations.

Essential Skills

Strong organizational skills and exceptional attention to detail.Demonstrated willingness to learn new concepts, processes, and systems related to procurement and vendor compliance.Ability to communicate clearly and professionally with vendors and internal stakeholders via email and phone.Ability to follow through on open items and manage multiple tasks in a fast-paced environment.Basic understanding or interest in purchase orders, vendor management, and procurement processes.Ability to provide reliable administrative support within a structured process.Proficiency with Microsoft Excel and comfort working with data and spreadsheets.Ability to learn and work within SAP or similar ERP systems.

Additional Skills & Qualifications

Prior experience in procurement, purchasing, contracts, or vendor compliance is advantageous but not required.Experience supporting project teams is beneficial.Experience in the construction industry is an advantage.Familiarity with SAP Business One or other SAP ERP systems is a plus.Experience or coursework in supply chain, business, or a related field is helpful.Interest in building a long-term career path in procurement, with growth toward a buyer role.

Work Environment

This is an onsite position with a standard schedule of Monday through Friday, 8:00 a.m. to 5:00 p.m. You will work closely with the purchasing and subcontracting teams, as well as project managers, in a collaborative, fast-paced environment. The role uses SAP Business One, Microsoft Excel, and other document management systems to manage purchase orders, vendor data, and compliance documentation. The position offers a contract-to-hire structure, opportunities to grow within the department, and a typical career path that can lead to a buyer role. The work environment supports professional development through cross-training in broader procurement support functions, while maintaining a structured and organized approach to daily tasks.

Job Type & Location

This is a Contract to Hire position based out of Odessa, FL.

Pay and Benefits

The pay range for this position is $25.00 - $30.00/hr.

Eligibility requirements apply to some benefits and may depend on your job\n classification and length of employment. Benefits are subject to change and may be\n subject to specific elections, plan, or program terms. If eligible, the benefits\n available for this temporary role may include the following:\n\n
• Medical, dental & vision\n
• Critical Illness, Accident, and Hospital\n
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n
• Short and long-term disability\n
• Health Spending Account (HSA)\n
• Transportation benefits\n
• Employee Assistance Program\n
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Odessa,FL.

Application Deadline

This position is anticipated to close on May 14, 2026.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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