Work whereevery momentmattersEvery day over Hartford HealthCare colleagues come to work with one thing in common Pride in what we do knowing every moment matters here We invite you to become part of Connecticutrsquos most comprehensive healthcare network as a Unit Secretary IIThe Greater Manchester Region has approximately employees It includes Manchester Memorial Hospital a bed community hospital Rockville General a campus of Manchester Memorial Hospital a bed facility a large multispecialty provider group and visiting nurse services The Greater Manchester Region serves a region of people in townsPOSITION SUMMARYPerforms a variety of clerical support and other duties to assist the nursing staff in carrying out daily patient care activities Prepares and maintains patient medical records Transcribes and expedites physician orders This position requires the ability to complete registrations obtaining accurate demographic and financial data in order to ensure proper reimbursement as well as the appropriate compliant signatures for documentation Functions as a Receptionist Serves as a notary for the Voluntary Paternity Program Reports to the Clinical Nurse ManagerWork whereevery momentmattersEvery day over Hartford HealthCare colleagues come to work with one thing in common Pride in what we do knowing every moment matters here We invite you to become part of Connecticutrsquos most comprehensive healthcare network as a Unit Secretary IIThe Greater Manchester Region has approximately employees It includes Manchester Memorial Hospital a bed community hospital Rockville General a campus of Manchester Memorial Hospital a bed facility a large multispecialty provider group and visiting nurse services The Greater Manchester Region serves a region of people in townsPOSITION SUMMARYPerforms a variety of clerical support and other duties to assist the nursing staff in carrying out daily patient care activities Prepares and maintains patient medical records Transcribes and expedites physician orders This position requires the ability to complete registrations obtaining accurate demographic and financial data in order to ensure proper reimbursement as well as the appropriate compliant signatures for documentation Functions as a Receptionist Serves as a notary for the Voluntary Paternity Program Reports to the Clinical Nurse ManagerEDUCATIONCERTIFICATIONMust have a High School Diploma or GED equivalent and knowledge of medical terminologyMust have Public Notary status upon hire or receive status within a month after hire and maintain competency during employment with our organization in this roleCOMPETENCIESMust be able to read and communicate effectively using the English language and have basic personal computer skillsESSENTIAL DUTIES and RESPONSIBILITIESDisclaimer Job descriptions are not intended nor should they be construed to be exhaustive lists of all responsibilities skills efforts or working conditions associated with the job They are intended to be accurate reflections of the principal duties and responsibilities of this position These responsibilities and competencies listed below may change from time to timeJob Specific CompetencyMeets greets and directs all patients families visitors and health care team members Provides accurate and appropriate informationPrepares medical records for new admissions and discharged patients Maintains accurate medical record during patient stay Ensures downtime forms are available and collated when neededSchedules patient procedures according to unit guidelines Consults with charge nurse or nurse manager for unusual circumstancesTranscribes physician orders in a timely manner Enters orders in the computer system Prioritizes orders by identifying those with timed or immediate action Notifies appropriate nursing staff or departmentResponds appropriately and in a timely manner to patient requests including prompt acknowledgement to patient call bellAccurately establishes patient account in a timely fashion eliminating duplication of medical record numbers by linking the correct patient and Unit numberCompletes demographic and financial information accurately in conjunction with Patient Access Department expectations while accurately determining the appropriate flow type in the Admissions registration systemObtains signature on authorization form for all types of registrations including Observations and Inpatients and explains all components of the form to the person signingCompletes registration process by producing registration form and bracelet for registrant based on registration typeCompletes registration by assigning the correct physicians admit source and admit priority as well asHIPAA specific information as evaluated through the auditing processWorks effectively with staff from various areas on interdepartmental issuesDemonstrates an ability to be flexible organized and function under stressful situationsPerforms other duties as assigned to promote efficient functioning of the unitAnswers telephoneintercom in a polite and timely manner and communicates accurate information to the appropriate personnelfamilyOrders supplies processes work orders enters charges and performs other coordinating activities to maintain unit operationsAchieves and maintains notary statusFacilitates Voluntary Paternity Education VPE program by attending educational programs and updating staff on all changes We take great care of careersWith locations around the state Hartford HealthCare offers exciting opportunities for career development and growth Here you are part of an organization on the cutting edge ndash helping to bring new technologies breakthrough treatments and community education to countless men women and children We know that a thriving organization starts with thriving colleagues we provide a competitive benefits program designed to ensure worklife balance Every moment matters And this isyour momentEDUCATIONCERTIFICATIONMust have a High School Diploma or GED equivalent and knowledge of medical terminologyMust have Public Notary status upon hire or receive status within a month after hire and maintain competency during employment with our organization in this roleCOMPETENCIESMust be able to read and communicate effectively using the English language and have basic personal computer skillsESSENTIAL DUTIES and RESPONSIBILITIESDisclaimer Job descriptions are not intended nor should they be construed to be exhaustive lists of all responsibilities skills efforts or working conditions associated with the job They are intended to be accurate reflections of the principal duties and responsibilities of this position These responsibilities and competencies listed below may change from time to timeJob Specific CompetencyMeets greets and directs all patients families visitors and health care team members Provides accurate and appropriate informationPrepares medical records for new admissions and discharged patients Maintains accurate medical record during patient stay Ensures downtime forms are available and collated when neededSchedules patient procedures according to unit guidelines Consults with charge nurse or nurse manager for unusual circumstancesTranscribes physician orders in a timely manner Enters orders in the computer system Prioritizes orders by identifying those with timed or immediate action Notifies appropriate nursing staff or departmentResponds appropriately and in a timely manner to patient requests including prompt acknowledgement to patient call bellAccurately establishes patient account in a timely fashion eliminating duplication of medical record numbers by linking the correct patient and Unit numberCompletes demographic and financial information accurately in conjunction with Patient Access Department expectations while accurately determining the appropriate flow type in the Admissions registration systemObtains signature on authorization form for all types of registrations including Observations and Inpatients and explains all components of the form to the person signingCompletes registration process by producing registration form and bracelet for registrant based on registration typeCompletes registration by assigning the correct physicians admit source and admit priority as well asHIPAA specific information as evaluated through the auditing processWorks effectively with staff from various areas on interdepartmental issuesDemonstrates an ability to be flexible organized and function under stressful situationsPerforms other duties as assigned to promote efficient functioning of the unitAnswers telephoneintercom in a polite and timely manner and communicates accurate information to the appropriate personnelfamilyOrders supplies processes work orders enters charges and performs other coordinating activities to maintain unit operationsAchieves and maintains notary statusFacilitates Voluntary Paternity Education VPE program by attending educational programs and updating staff on all changes We take great care of careersWith locations around the state Hartford HealthCare offers exciting opportunities for career development and growth Here you are part of an organization on the cutting edge ndash helping to bring new technologies breakthrough treatments and community education to countless men women and children We know that a thriving organization starts with thriving colleagues we provide a competitive benefits program designed to ensure worklife balance Every moment matters And this isyour moment