Work where every moment mattersEvery day almost Hartford HealthCare colleagues come to work with one thing in common Pride in what we do knowing every moment matters here We invite you to become part of Connecticutrsquos most comprehensive healthcare networkFor more than years Windham Hospital has treated patients with the latest high tech equipment operated by some of the most skilled and compassionate medical professionals available We seek to meet the total healthcare needs of people from throughout Northeastern Connecticut Our staff members are proud to live and work in this area and are committed to providing quality healthcare to our communityJOB SUMMARY The Unit Secretary plays a vital role in supporting the daily operations of the surgical unit and Peri Op Services This role provides essential administrative and clerical support to ensure the smooth and efficient functioning of the associated units This role also serves as a key liaison between nursing staff surgical teams patients and other departments coordinating communications and supporting the delivery of high quality patient care This position ensures effective communication coordination of resources and administrative support to facilitate safe and efficient patient careKey ResponsibilitiesGreet and assist patients families and visitors in a professional and courteous mannerAnswer and direct phone calls relay messages and manage communication between OR staff and other departmentsMaintain and update unit logs and other regulatory records in accordance with hospital policies and HIPAA regulationsPrepare and distribute daily OR schedules and updatesOrder and maintain inventory of office supplies and forms usedAssist with data entry filing and scanning of documentsSupport the nursing and surgical staff with clerical tasks as needed including printing labels forms and organizing patient informationMonitor and respond to requests for patient transport equipment or other logistical needsEnsure timely and accurate response of patient admissions discharges and transfersEnsure compliance with hospital policies infection control standards and regulatory requirementsParticipate in quality improvement initiatives and assist with data collection and reportingWork where every moment mattersEvery day almost Hartford HealthCare colleagues come to work with one thing in common Pride in what we do knowing every moment matters here We invite you to become part of Connecticutrsquos most comprehensive healthcare networkFor more than years Windham Hospital has treated patients with the latest high tech equipment operated by some of the most skilled and compassionate medical professionals available We seek to meet the total healthcare needs of people from throughout Northeastern Connecticut Our staff members are proud to live and work in this area and are committed to providing quality healthcare to our communityJOB SUMMARY The Unit Secretary plays a vital role in supporting the daily operations of the surgical unit and Peri Op Services This role provides essential administrative and clerical support to ensure the smooth and efficient functioning of the associated units This role also serves as a key liaison between nursing staff surgical teams patients and other departments coordinating communications and supporting the delivery of high quality patient care This position ensures effective communication coordination of resources and administrative support to facilitate safe and efficient patient careKey ResponsibilitiesGreet and assist patients families and visitors in a professional and courteous mannerAnswer and direct phone calls relay messages and manage communication between OR staff and other departmentsMaintain and update unit logs and other regulatory records in accordance with hospital policies and HIPAA regulationsPrepare and distribute daily OR schedules and updatesOrder and maintain inventory of office supplies and forms usedAssist with data entry filing and scanning of documentsSupport the nursing and surgical staff with clerical tasks as needed including printing labels forms and organizing patient informationMonitor and respond to requests for patient transport equipment or other logistical needsEnsure timely and accurate response of patient admissions discharges and transfersEnsure compliance with hospital policies infection control standards and regulatory requirementsParticipate in quality improvement initiatives and assist with data collection and reportingHigh school diploma or equivalent required post secondary coursework in medical terminology or healthcare administration preferredPrevious experience in a hospital or surgical setting strongly preferredProficiency in Microsoft Office Suite and electronic medical record systems eg Epic preferredStrong organizational skills and attention to detailExcellent communication and interpersonal skillsAbility to multitask and work effectively in a fast paced high pressure environmentKnowledge of medical terminology and surgical procedures is a plusHigh school diploma or equivalent required post secondary coursework in medical terminology or healthcare administration preferredPrevious experience in a hospital or surgical setting strongly preferredProficiency in Microsoft Office Suite and electronic medical record systems eg Epic preferredStrong organizational skills and attention to detailExcellent communication and interpersonal skillsAbility to multitask and work effectively in a fast paced high pressure environmentKnowledge of medical terminology and surgical procedures is a plus