Unit Secretary, Psych IP-Adult Req #: 0000201325
Category: Clerical / Administrative Support
Status: Full-Time
Shift: Evening
Facility: Trinitas Regional Medical Center
Department: Psych IP-Adult DDMI
Location: 655 E. Jersey Street, Elizabeth, NJ 07206

Job Title:Unit Secretary

Location:NEW POINT CAMPUS

Department Name:Psych IP-Adult DDMI

Req #:0000201325

Status:

Shift:Evening

Pay Range: $18.26 - $18.26,

Pay Transparency:

The above reflects the anticipated hourly wage range for this position if hired to work in New Jersey.

The Compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience,

Job Overview:

Attend nursing station and perform clerical duties, reception duties, and requisition supplies, equipment and services as directed.

Qualifications:

Required:

High school diploma or equivalentAbility to perform all competencies of the position is required for employment in the position

Preferred:

Previous experience in a hospital or doctor s office setting preferredKnowledge of medical terminology preferred

Scheduling Requirements:

Shift- 2:00pm-10:00pmMonday-Friday with every other weekend/holidayFull Time/Evening

Essential Functions:

Creates and promotes an environment conducive to teamwork and performance improvementAttends meetings and departmental programs as requestedParticipates in inter and intra departmental activitiesParticipates actively in meetings and projects to improve quality of serviceParticipates in problem solving and supports initiation of changes that enhance patient care/unit function as requestedDemonstrates flexibility of assignmentsContributes to a culture of excellence by demonstrating self-motivation, adaptability, and reliabilityUtilizes the computer, printer, fax machine, and other supplies in a manner that achieves high productivity, cost effectiveness, and waste reductionProcesses patient charges appropriate to the unitAssists with the maintenance and care of equipment and supplies.Initiates maintenance requisitions for the necessary repairs on the unitPromotes a compassionate, supportive, and therapeutic environment for the patients, families, and co-workersArranges follow-up appointments as ordered by the physicianCalls other units for readiness of bed prior to patient transferArranges transportation of patient to other health care facilities in collaboration with the Charge Nurse / Nurse ManagerEnsures that all necessary paperwork is completed and transferred with the patientDemonstrates the ability to use the clinical information system with minimal assistanceDemonstrates knowledge of the hospital s accepted abbreviations and medical terminologyAccurately transcribes orders from the physician order form to the Clinical Information SystemFiles computerized printouts of transcribed orders for RN verificationSigns off orders upon completion of all transcriptions.Notifies the Registered Nurse to verify the accuracy of all transcriptionsAssures that all physician orders for medication have been faxed to the pharmacyIdentifies STAT orders as a priority and transcribes immediatelyNotifies Registered Nurse of STAT ordersCalls consultations as per physician s orders if not done so already by the physician.Maintains knowledge of the use of forms and paper requisitions in case of computer downtime.Files admission, discharge, and transfer medical records in correct sequencePerforms the clerical activities associated with the admission, discharge, and transfer of patients, including copying medical records when the Medical Records Department is closed.Ensures that all forms in patient s medical record are labeled with the correct patient identification.Review discharge patient records for completeness and communicates deficiencies to Charge Nurse/Nurse ManagerActs as a resource person for computer order entryPrepares patient charts using all necessary formsFiles diagnostic results and patient record reports on a timely basis, removing duplicate copiesCondenses patient records according to the medical record policy and procedurePlaces completed discharge chart in appropriate area for messenger pick-upAdds new forms and additional sheets to patient medical records as needed.Communicates all messages received in the absence of requested personnelMakes necessary entries in the computer/written logs per unit specificationsPerforms other duties as requested

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Benefits and Perks:

At RWJBarnabas Health, our employees are at the heart of everything we do. Driven by our Total Wellbeing promise, our market-competitive offerings include comprehensive benefits and resources to support our employees physical, emotional, financial, personal, career, and community wellbeing.

These benefits and resources include, but are not limited to:

Paid Time Off including Vacation, Holidays, and Sick TimeRetirement Plans Medical and Prescription Drug Insurance Dental and Vision Insurance Disability and Life Insurance Paid Parental LeaveTuition ReimbursementStudent Loan Planning SupportFlexible Spending AccountsWellness Programs Voluntary Benefits (e.g., Pet Insurance)Community and Volunteer OpportunitiesDiscounts Through our Partners such as NJ Devils, NJ PAC, and Verizon .and more!

Choosing RWJBarnabas Health!

RWJBarnabas Health is the premier health care destination providing patient-centered, high-quality academic medicine in a compassionate and equitable manner, while delivering a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.

RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.

RWJBarnabas Health is an Equal Opportunity Employer