Hiring for a Union Payroll Supervisor

Competitive salary + benefits + PTO

Job Description

The Union Payroll Supervisor oversees all aspects of union payroll and timekeeping for a growing union construction organization. This role maintains, optimizes, and supports payroll systems to ensure accuracy, efficiency, and full compliance with collective bargaining agreements and federal, state, and local regulations. The supervisor leads a small payroll team, drives process improvements, and manages complex union benefit and tax reporting across multiple unions and states.

Responsibilities

Maintain, optimize, and support payroll and timekeeping systems to ensure accurate, efficient, and compliant payroll processing.Coordinate, process, and report company payroll in accordance with multiple collective bargaining agreements and all applicable federal, state, and local regulations.Interpret and accurately apply collective bargaining agreements (CBAs) across multiple unions, including multi-craft and multi-local arrangements.Support union setup and configuration within construction-specific ERP systems, including Track, and ensure accurate data flow between payroll and accounting.Oversee union benefit contributions, including fringes, dues, and other required payments, and ensure accurate reporting to multiple union trust funds.Manage and respond to union audits, government audits, and internal payroll reviews, providing accurate documentation and timely responses.Ensure accurate and timely administration, reconciliation, and reporting of union fringe benefits and related obligations.Oversee payroll tax withholdings and unemployment insurance payments in compliance with federal, state, and local tax regulations.Coordinate year-end payroll activities, including preparation, verification, and distribution of W-2s and filing of W-3s.Identify, recommend, and implement process improvements to streamline payroll operations, enhance internal controls, and reduce risk.Supervise and collaborate with 1–3 payroll team members, providing guidance on union benefits, tax, and CBA application while fostering a team-first, collaborative culture.Monitor payroll transactions within an integrated, automated payroll and accounting system to ensure accurate transaction flow and timely issue resolution.Maintain strict confidentiality and discretion when handling highly sensitive payroll and employee information.Use advanced Excel skills, including pivot tables, to analyze payroll data, prepare reports, and support decision-making.Prioritize and manage multiple deadlines in a fast-paced environment, ensuring timely and accurate payroll cycles and reporting.

MUST HAVE QUALIFICATIONS:

5+ years of experience in union construction payroll (construction industry experience required; other industries do not substitute).3+ years of experience in a supervisory or lead payroll role overseeing payroll staff.Strong working knowledge of collective bargaining agreements (CBAs), prevailing wage requirements, and certified payroll reporting.Proven experience processing multi-state payroll for union construction employees.Demonstrated experience with multi-craft and multi-local union benefit reporting and trust fund requirements.Strong understanding of federal, state, and local payroll tax regulations, including payroll tax withholding and unemployment insurance.

Job Type & Location

This is a Contract to Hire position based out of Crown Point, IN.

Pay and Benefits

The pay range for this position is $38.46 - $43.23/hr.

Eligibility requirements apply to some benefits and may depend on your job\n classification and length of employment. Benefits are subject to change and may be\n subject to specific elections, plan, or program terms. If eligible, the benefits\n available for this temporary role may include the following:\n\n
• Medical, dental & vision\n
• Critical Illness, Accident, and Hospital\n
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n
• Short and long-term disability\n
• Health Spending Account (HSA)\n
• Transportation benefits\n
• Employee Assistance Program\n
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Crown Point,IN.

Application Deadline

This position is anticipated to close on May 22, 2026.

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\nAbout Aston Carter\n\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

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Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

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Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

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