Department

AHD Staff: Music Administration

About the Department

Founded in 1943, University of Chicago Presents (UCP) is the University of Chicago’s professional concert series, dedicated to presenting world-class artists in concerts and educational programs. Each season, UCP presents multiple series, including the Classic Concert Series, the Howard Mayer Brown International Early Music Series, Jazz at the Logan, Blues@Logan, Music Without Borders, Artist-in-Residence events, and concerts in partnership with the Chicago Center for Contemporary Composition. Performances take place in Mandel Hall, the Reva and David Logan Center for the Arts, International House, Bond Chapel, and Rockefeller Memorial Chapel. UCP produces 25–30 concerts and events per season and is managed by a team of five staff members and student employees.

Job Information

Job Summary:

The primary role of the Production and Operations Assistant is to ensure all elements related to the concert are in place for a successful performance. Some planning and coordination tasks with your supervisor may be completed remotely leading up to event days. The position reports to Jessica Wolfe, Director of Production and Education of UChicago Presents. For more information, please see www.chicagopresents.uchicago.edu.

This on-site position is based at the University of Chicago, with a start date in September. The role offers an anticipated schedule of 8-12 hours per week, concentrated primarily on concert or event days. Please note that the number of hours worked each week will fluctuate in accordance with UCP's event calendar, which is not consistent from week to week. As such, there will be periods of high activity as well as stretches with little or no scheduled work, for example between Thanksgiving and New Year.

This is a temporary, part-time position, offering $22 per hour and is not benefits eligible. Applicants must submit a resume AND cover letter to be considered.

Responsibilities:

Coordinate logistics for upcoming concerts, such as confirming event schedules, liaising with artists or their management, and communicating with vendors or other stakeholders as needed.Arrive at the venue ahead of artists and vendors to ensure that the hall is prepared, such as lights are on, stage is set/clear, piano is out, etc.Serve as on-site contact for vendors, receiving backline and confirming against technical riders and stage plots.Greet the artists at the venue, show them to green room, attend to their needs (coffee/tea, music stands, preferred piano bench, etc.), and introduce them to venue manager/crew.Act as a liaison between artists, the venue manager, and production team to ensure stage, lighting, and logistical requirements are met.Organize and oversee green room setup and cleanup; arrange refreshments or meals for artists as needed.Work with UCP staff as needed on set up and break down.Troubleshoot any production needs or last-minute changes as they arise during events.Perform other duties as assigned by supervisor related to production, logistics, or artist hospitality.

Additional Responsibilities

Education, Experience, or Certifications:

Education:

High school diploma or GED required.

Experience:

Minimum 1-2 years working in event/concert space.

Required Documents:

Resume/CVCover Letter

Relevant on-site dates

Mandatory:

October 10, 2025October 19, 2025October 20, 2025October 21, 2025October 22, 2025October 25, 2025November 1-2, 2025

Tentative (to be coordinated with supervisor):

October 12, 2025October 17, 2025November 9, 2025January 18, 2026January 23, 2026January 30, 2026February 6-7, 2026February 15, 2026March 6, 2026March 13, 2026March 27, 2026April 11-12, 2026April 17, 2026April 19, 2026April 24, 2026April 30, 2026May 1, 2026

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family

Temporary Staff

Scheduled Weekly Hours

12

Drug Test Required
 

No

Health Screen Required
 

No

Motor Vehicle Record Inquiry Required
 

No

Pay Frequency

Hourly

Pay Rate Type

Hourly

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FLSA Status

Non-Exempt

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Pay Range

$22.00

The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible

This position is not eligible for benefits.

Posting Statement

The University of Chicago is an equal employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.