Position Summary:
The primary function of an employee in this part-time position is to perform semi-skilled clerical duties under the direct supervision of the Wastewater Superintendent. The employee will work a reduced schedule and is not eligible for full-time benefits unless otherwise specified.

 

Primary Responsibilities:

Sort and organize paperwork by alphabetical order, content, date, significance, or other relevant criteria. Review incoming documents, make copies, and distribute as needed. Create and manage records, ensuring accuracy, organization, and confidentiality. File paperwork in designated locations and apply appropriate security measures to sensitive documents. Convert physical documentation into electronic format through data entry or scanning. Respond to requests for file access and maintain accurate logs of borrowed documents. Monitor office supply inventory related to filing (i.e., folders, paper clips) and report shortages. Maintain an efficient filing system to support timely retrieval and updates. Perform other clerical tasks as assigned by the supervisor.

 

Experience, Skills, and Qualifications:

Minimum of 2 years of experience in a similar file clerk or clerical position. Experience working with filing systems (physical and electronic). Proficiency with Microsoft Office and standard office equipment (i.e., photocopiers, scanners). Strong communication skills in both oral and written English. Excellent organizational skills with strong attention to detail. Demonstrated reliability, discretion, and ability to maintain confidentiality. High school diploma or equivalent a plus (will consider students).

 

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

Employees must be able to communicate effectively in English, including the ability to speak, hear, read, write, and understand the verbal and written language clearly. This is necessary to comprehend work instructions, complete required documentation, interact with supervisors, coworkers, and the public to ensure workplace safety and operational efficiency. Employees must be able to operate standard office equipment such as computers, printers, photocopiers, scanners, and fax machines. In addition, employees must be able to efficiently organize, manage, and file physical and electronic records in accordance with established procedures and confidentiality requirements. This position may require the employee to lift, carry, push, pull, or otherwise maneuver objects weighing up to 25 pounds, with or without reasonable accommodation. Duties may involve standing, walking, bending, stooping, and other physical activities as needed to perform essential job functions. Reasonable accommodations will be considered in accordance with the Americans with Disabilities Act (ADA) to enable individuals with disabilities to perform the essential functions of the position. Employees must possess sufficient visual acuity, with or without corrective lenses, to perform detailed work, read printed and electronic documents, and recognize safety indicators, signals, and other visual cues necessary for a safe and efficient work environment. Employees must be able to sit and/or stand for extended periods of time, and perform repetitive motions using hands and fingers, such as typing, writing, and handling office materials. The position also requires the ability to bend, reach, stoop, and lift light objects in the performance of daily tasks. These physical activities are essential to completing office-related duties efficiently and safely.

 

Other Qualifications:
The physical demands and work environment described here are representative of the conditions that must be met by an employee to successfully perform the essential functions of this job. Regular, predictable, and on-site attendance is an essential function of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

Working Environment

This position is primarily based in an office setting within a wastewater treatment facility. Working mostly indoors in a standard office environment but may occasionally enter areas of the plant where there is exposure to mild odors, humidity, ambient noise from equipment, and fluctuating temperatures typical of a sewer plant. The employee is expected to adhere to all safety protocols and use personal protective equipment (PPE) as required. The role involves maintaining concentration on detailed clerical tasks such as sorting, filing, and data entry despite occasional environmental distractions.

 

The City of Blackfoot is an Affirmative Action, Equal Opportunity Employer.