**Job Title: Temporary Facilities Coordinator** **Job Description** As a Facilities Coordinator, you will provide comprehensive facility management services, ensuring the continuous monitoring and upkeep of office facilities. You will address client inquiries and concerns promptly, ensuring high-quality service delivery and resolution of any issues that arise. Your role is integral in maintaining operational excellence and client satisfaction. **Responsibilities** + Provide general facility management and continuously monitor office facilities. + Address client inquiries and ensure timely and quality issue resolution. + Follow up with clients to ensure satisfaction. + Respond to facility inquiries and complaints, assess problems, and take corrective action. + Stay informed about all operational aspects of building systems. + Coordinate with outside contractors for service and repairs of equipment. + Follow protocols for effective building-specific maintenance and safety procedures. + Maintain ongoing communication with contractors, clients, and team members. + Assist with site inspections within the assigned building portfolio. + Create work orders and assign them to engineering staff, subcontractors, and vendors. + Report on open and closed work orders and check their status with the assigned party. + Request, review, and submit work orders, bids, and proposals from vendors. + Verify final invoice pricing and process payments promptly. + Assist in monitoring and assessing vendor performance. + Train vendors on work order and billing procedures. + Manage complex work orders such as environmental issues and disaster recovery. + Manage service and performance of vendors and landlords for timely job completion. + Create and record appropriate written communication between all parties. + Schedule and document maintenance and repairs on building equipment. + Communicate frequently with clients, landlords, and vendors to resolve issues and provide project status updates. + Provide process and procedures training and direction to new associates. + Coordinate special events in support of clients. + Assist with measuring and reporting key performance indicators against service level agreements. + Provide facilities helpdesk services and monitor workflow for all facilities cases to ensure consistent quality of service. **Essential Skills** + Proficiency in Microsoft Office. + Experience with work orders and data entry. + Strong customer service skills. + Knowledge of facility management. **Additional Skills & Qualifications** + A minimum of 1 year of experience in an administrative, accounting, or tenant services capacity. + Experience with data entry, expansive reporting, filing, answering phones, scheduling, and communications. + Previous customer service experience. + Prior experience in facilities/property management, commercial real estate, or professional services industries preferred. **Why Work Here?** Join a dynamic team where your contributions are valued, and enjoy a role that offers the opportunity to enhance your skills in facility management. We provide a supportive environment that encourages professional growth and development. **Work Environment** The position is a temporary role with working hours from 9 AM to 5:30 PM. The current coordinator is going on maternity leave in January for approximately three months. The work involves a mix of office and on-site facility management tasks, requiring interaction with clients, contractors, and vendors. The role demands professionalism and effective communication skills in a fast-paced environment. **Job Type & Location** This is a Contract position based out of Richmond, VA. **Pay and Benefits** The pay range for this position is $30.00 - $30.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) **Workplace Type** This is a fully onsite position in Richmond,VA. **Application Deadline** This position is anticipated to close on Dec 15, 2025. **About Aerotek:** We know that finding work is hard, and finding meaningful work is harder. Aerotek connects 180,000+ light industrial and skilled trades workers with 14,000+ employers each year, helping our workers navigate an evolving labor market and find jobs that meets their goals, skills and interests. Since 1983, we have provided a variety of career opportunities across North American industry – from short-term assignments at Fortune 500 companies where you can build your skills, to long-term opportunities where you can play a vital role solving for companies’ construction, manufacturing and maintenance challenges. Our 1,500+ experienced recruiters across 250+ offices work relentlessly to put our workforce in a position to thrive. Let us rise to meet your challenges and put our people-are everything spirit to the test as your career continues to grow. Aerotek offers weekly pay, employee benefits including medical, dental & vision, life insurance, health advocacy and employee assistance programs, a 401(k) plan, and employee discounts. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.