Country USA City PORT ARTHUR Workplace location PORT ARTHUR-PORT ARTHUR REFINERY(TX-USA) Employer company TotalEnergies Petrochemicals & Refining USA, Inc. Domain Secretarial/Administrative Support Type of contract Fixed term position Experience Minimum 6 years Context & Environment

TotalEnergies values the partnership with our external recruitment providers.  As a contractor assigned to TotalEnergies you will be eligible for benefits through your agency employer such as PTO, paid holidays, etc.

Activities

As Staff Assistant (Contractor) to the Technical Department, you will be responsible for providing daily secretarial support for the Technical Manager, Process Support Engineers, Project Engineers, Information Systems Personnel, Inspection team and sometimes the Lab group. 

Duties could include, but are not limited to:

Perform administrative duties for the Technical GroupMaintain necessary filing systems and document retentionCoordinate and generate data within the department for monthly reports and special assignments, expense reports and other as requestedAssist with budgeting process, maintaining spreadsheets and SAP reportsManage department intranet pageAssist with SAP functions, enter purchase requisitionsCoordinate domestic and international travel arrangements Distribution of incoming and interoffice mail, prepare and mail FedEx, USPS packagesMaintain office supplies for staff and paper/printer supplies for copiersManagement of multiple calendars, including conference rooms and staffScheduling of meetings, including food orders as requestedAssist newly hired with the onboarding processServe as the main contact for Site Visitors for Technical Department, ensuring site visitor requirements are followedMay serve as documentation unit for EOCAssists with special events on and off siteServe as back up for other area administrative assistants as well as Site Executive Administrative Assistant

Candidate Profile

As one of TotalEnergies' six refining and petrochemicals platforms worldwide, the Port Arthur Platform has a daily processing capacity of over 200,000 barrels per day and is our largest facility in the United States. The refinery can process heavy crude oil as well as lighter domestic crudes. It also has a dedicated unit to produce low-sulfur fuels, which reduce greenhouse gas emissions. We own a steam cracker in a joint venture with BASF that can transform a wide range of feedstocks such as ethane, propane, butane and naphtha into ethylene, propylene, butadiene, and other chemical raw materials.

The heartbeat of our site is made up of the talented people who always put safety first, showing pioneering spirit, that are performance minded, whilst respecting each other and standing together. We are seeking a dedicated and detail-oriented individual to join our Technical team on a temporary basis. If you are resilient, thrive in a fast-paced environment, and have a passion for organization and effective communication we want to hear from you!

Experience:

Associates of Applied Science in Office Management & Administration or related degree, plus 3-5 years of administrative clerical experience preferredKnowledge of Refining & Petrochemical Industry, office procedures, accounting and budgeting preferredSAP experience preferredMid-level skills in Microsoft Word, Excel, and OutlookSharePoint experience preferredMust be able to work well under pressure, prioritize, and multi-taskMust have strong attention to detail and excellent organizational skillsExcellent communication and interpersonal skillsLifting +/- 20 lbs required

Additional Information Note: This is a temporary/contract position with an estimated duration of 12 months based in Port Arthur, TX.  TotalEnergies values diversity, promotes individual growth and offers equal opportunity careers.