JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Daily activities

Admin

- Routine Inspections: Regularly inspect the facility to identify issues and promptly initiate rectification actions.

- Vendor Management: Coordinate with various vendors for services and monitor on-site to ensure compliance.

- Equipment Oversight: Oversee the operation of all pantry and reprographic equipment, addressing issues as they arise.

- Documentation: Maintain accurate records for all facility-related activities (e.g., warranties, maintenance schedules). Prepare necessary documents for landlords.

- Permit & Safety: Create and monitor work permits and method statements. Assist in preparing floor registers for health and safety issues.- Floor Plan Management: Keep floor plans updated.

GUTS management and reporting

-Taking facility rounds and find out snags and raising GUTS tickets for the same-Proactive tickets-Follow up and close the tickets logged.

Technician support

-Take rounds of the facility regularly to identify issues in and initiate immediate rectification actions-Overseeing pest control operations for carrying out the pest control activities at the facility.

-Communicate to the Site lead all incidents issues and pending problems

-Coordinate with vendor for services -Communicate with other teams for any MA activities such as EMT, AV, Food and security

-Monitor MA vendor on site

-Oversee the pantry equipment and reprographic equipment (xerox machines) operations during the shift and identify issues and take necessary actions (if any)-Creating & Monitoring Permit work, work method statement

-Attain employee feedback and address the concerns raised-Setting up the Tech talk room-Preparing floor register for Health and Safety Issues

Project coordinator

- Data Management: Compile and update site account details.

- Event Coordination: Coordinate and organise events requested by the client.- Emergency Procedures: Participate in emergency evacuation and business continuity plans.- Other Duties: Handle any additional responsibilities assigned by the client or manager.

Other

- Data Management: Compile and update site account details.

- Event Coordination: Coordinate and organise events requested by the client.- Emergency Procedures: Participate in emergency evacuation and business continuity plans.

- Other Duties: Handle any additional responsibilities assigned by the client or manager.

Qualifications

- High school diploma or equivalent; associate's or bachelor's degree is a plus.

- Proven experience in a coordination or administrative role, preferably within a technical or service

-oriented industry.- Strong organisational and time-management skills with the ability to manage multiple tasks simultaneously.

- Excellent written and verbal communication skills.- Proficiency with Microsoft Office Suite (Word, Excel, Outlook).

- Familiarity with project management tools is a plus.- Strong problem-solving skills and attention to detail.

Location:

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.