Talent Acquisition Coordinator Job Description We are seeking a dedicated Talent Acquisition Coordinator to join our dynamic team. This role is vital in ensuring a seamless and efficient recruitment process, enhancing the candidate experience, and supporting our talent acquisition efforts. Responsibilities + Manage pre-boarding tasks to ensure new hires are fully prepared for their first day and have a seamless transition into the organization. + Ensure accurate and up-to-date data entry in Workday, our Human Capital Management (HCM) system. + Coordinate and schedule interviews between candidates, hiring managers, and interview teams across multiple time zones and departments. + Manage candidate communication throughout the interview process, ensuring timely updates and a positive candidate experience. + Arrange travel and accommodations for candidates, in compliance with company policy. + Coordinate the hiring process for contingent workers, including onboarding support, and ensure compliance with company policies and legal requirements. + Monitor employee referrals and generate reports to triage outstanding employee referrals. + Ensure adherence to employment laws and company policies in recruitment activities. Essential Skills + Bachelor’s degree or equivalent experience in Human Resources, Business Administration, or a related field. + 2+ years of experience in recruiting coordination, human resources, or administrative support. + Experience with an ATS or HCM platform (Workday preferred). + Proficiency in Microsoft Office Suite (Outlook, Word, Excel) and familiarity with managing calendars. + Strong organizational skills with a high level of attention to detail and accuracy. + Exceptional communication skills - both written and verbal - with a focus on professionalism and clarity. + Collaborative and adaptable with a proactive, solutions-oriented mindset. + Ability to maintain confidentiality and handle sensitive information with discretion. Additional Skills & Qualifications + Talent acquisition, human resources, recruitment, administration, and administrative support. + Experience in scheduling interviews and working with relocation partners. + Customer service-oriented approach. + Ability to support multiple recruiters. Work Environment This is a fully onsite position, Monday through Friday, located in Brookfield, WI. You will be part of a supportive team, reporting to the Manager of Talent Acquisition Operations. The team includes another full-time Talent Acquisition Coordinator, and together you will support seven recruiters. Pay and Benefits The pay range for this position is $20.00 - $21.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Brookfield,WI. Application Deadline This position is anticipated to close on Jun 30, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.