The Operational Buyer is the first point of contact between Thales Alenia Space (TAS) and its suppliers in the operational procurement flow. She/he is responsible and authorized to create, issue, manage and eventually close Purchase Orders on behalf of TAS. She/he does this by transforming purchase requisitions into purchase orders within time frames defined by service levels agreements. She/he bases the activity on TAS acquisition plans by using Enterprise Resource Planning (ERP) and other procurement information systems as well as Contracts, Thales/TAS Terms and Conditions. She/he has end to end responsibility and ownership of each purchase order they place, including monitoring the timely deliveries of the products and services they order, expediting late deliveries, resolving invoicing errors and maintaining accurate data and records in TAS's systems.
Mission and Responsibilities
• Support Procurement Strategy :
o Analyse Purchase Request (In/Out of policy supplier status, Frame Agreement or price list availability, need date)
o Analyse local business needs and challenges demand as related to his/her product perimeter and Contribute to global category strategies for short, medium, long term.
o Seek for Communalization, Synergy between several Purchase Requisitions
o Check adequacy with Category Buyer strategy
o Register the Purchase Order and Contract in line with Manage acquisition process in case of Category Buyers are out of the country.
• Contribute to Competitiveness :
o Manage local RFP and negotiations within the DoA threshold with suppliers as per TAS ST&C (Standard Terms & Conditions).
o Ensure Financial Procurement Performances & proper Cash Management
o Ensure Procurement Performances are properly declared at the creation of the Purchase Order
o Check the compliance of the Milestone Payment Plan and Payment terms with TAS Golden Rules
Support Supplier Performance :o Deliver monthly operational supplier performance KPIs in a recurrent collaborative approach with suppliers
o Coordinate with Supplier Performance Manager (SPM) to manage workload risk / report site needs / performance/ critical situations
o During the execution of the Purchase Order ensure the respect of the order delivery date and any negotiate changes economic and/or programmatic.
o Be aware to anticipate any issue of the supplier reacting fast and proactively
o Contribute and attend to the supplier performance assessment led by Supplier Operations
Manage Acquisition process:o Ensure application of Procurement process
o Ensure Product code defined in PO is consistent with Procurement Segmentation (Product Tree)
o Apply the logistic conditions (Incoterms/ delivery address) signed with supplier
o Negotiate, release PO in the ERP and send to suppliers
o Follow PO acknowledgment in accordance to contract (quantity / price / lead time) and record in the ERP.
o Ensure that the agreed ST&C of Purchase include all statutory and internal rules and regulations in particular on Export Control and Health, Safety & Environment, REACH.
o Manage dispute/invoicing issues.
o Treat Non-conformance communication with the suppliers.
o Ensure day by day update data in the ERP
Technical Skillso Technical and commercial background gained in the companies
o Ability to develop and expand internal and supplier relationships (assistance, escalation...)
o Ability to challenge, pressure or push back on suppliers
o Professional use of commercial contracts & Terms and Conditions
o Advanced use of office productivity applications (Microsoft Office) and ERP purchasing tools (materials mgt)
o Good understanding of order management processes
o Experience in requiring and evaluating offers / proposals and KPI
o Knowledge of the main regulations and certifications applicable in the aerospace sector and special processes
Soft Skillso Open minded and proactive.
o Curious with the willingness to improve / develop.
o Strong predisposition to team work.
o Organizational, priority management and progress control skills
o Able to mobilize and convince resources outside of his function
o Perseverance in achieving and maintaining the commitments made;
o Ability to manage changes in the context, tasks and workloads;
o Able to work in international context
o Able to act in coherence with Thales/TAS ethics rules and values in all circumstances
Languageo Native language, proficient in English, French is a plus
o Confirmed ability to communicate clearly and succinctly in a business setting with co-workers, suppliers, superiors or anyone else related to work without hesitation, to make phone/video calls, write and present reports, engage during meetings, etc.
What do we offer
Flexible schedule, from 8 to 9.30 and 16.30 until 18h.Thales Concilia: a set of advantages and free services and others at reduced prices.Free and healthy canteen.Enjoy discounts and special promotions on products and services thanks to Club Ahorro.22 working days of vacation, 6 days of free disposal and closing days that do not consume vacations at Christmas and Easter.Thales Flex: Personalized flexible compensation plan in which you can choose how to distribute your salary (health insurance, childcare vouchers, transportation and training).Annual bonus.Fixed profit bonus of 725,25€.Sharing Thales program: become a Thales shareholder.Pension Plan with monthly contributions on your behalf to your Pension Plan.Wellness Plan: thematic webinars and access to our company clubs.Medical and physiotherapy service at the workplace.We continuously create an inclusive, respectful and cooperative environment.At Thales Alenia Space we provide CAREERS and not only jobs. With Thales Alenia Space employing around 8,900 employees in 10 countries with 17 sites in Europe and a plant in the US, our mobility policy enables employees each year to develop their careers at home and abroad. Thales Alenia Space sees space as a new horizon, helping to build a better, more sustainable life on Earth #SpaceForLife. Great journeys start here, apply now!