Systems & Workflow Automation Specialist- Freelance, Remote

Department: Support & Leadership

Employment Type: Full Time

Location: Global+

Reporting To: Client via Magic

Compensation: $7.00 / hour

Description\nAbout the Client
Our client is a U.S.-based residential remodeling company serving established homeowners with stress-free, high-quality renovations. With decades of craftsmanship and project management experience, they deliver end-to-end remodeling solutions. They value integrity, clear communication, and consistent execution that frees leaders to focus on growth.\n
Why does this role exist?
This role exists to build, automate, and document core operating workflows across Go High Level, Notion, and Motion so the business runs smoothly without micromanagement. The specialist will configure reliable Twilio SMS communications, create SOPs, manage task flow, and handle scheduling and follow-ups across multiple business initiatives. Ultimately, this hire replaces a prior poor fit with a self-sufficient, high-integrity operator who learns fast, takes pride in their work, and saves the owner meaningful time.

The Impact you’ll makeWorkflow Automation & Systems Integration\nDesign and implement end-to-end automations in Go High Level, Notion, and Motion\nConfigure Twilio-powered SMS workflows (e.g., daily messages and reminders to team members)\nBuild views/dashboards and smart scheduling in Motion for prioritization and execution\nQA, iterate, and maintain documentation for all automations\n\n
SOPs & Process Documentation\n\nMap current processes and create clear SOPs, checklists, and templates in Notion\nEstablish version control and taxonomy for easy retrieval and training\nContinuously improve processes based on results and feedback\n\n
Task, Project, and Calendar Management\n\nPlan and auto-schedule tasks in Motion; delegate and follow up to ensure completion\nManage calendars; schedule personal appointments (e.g., doctors, lawyers)\nTake structured notes during calls and translate notes into actionable tasks\nCoordinate across multiple businesses without dropping details\n\n
Communication & Executive Support\n\nMaintain SMS-first communication with the principal and team\nProvide concise daily updates, surface blockers early, and close loops on tasks\nUphold a positive, professional tone while moving work forward\n\n
Paid Social Support\n\nAssist with setting up and/or managing Facebook/Meta ad campaigns (if experienced)\nWillingness to learn Facebook ads directly from a proven operator (Caffrey)\nHelp maintain basic tracking, assets, and reporting as needed\n


Skills, Knowledge and ExpertiseRequired:\nHands-on proficiency with Go High Level, Notion, and Motion (all three required)\nDemonstrated experience configuring Twilio-based SMS workflows (preferably via GHL)\nStrong SOP creation and process documentation track record\nOrganized, self-sufficient operator with excellent follow-through and integrity\nAvailability M–F, 12 PM–8 PM ET (40 hours/week); reliable remote work setup\nWFH Set-Up:\nComputer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.\nInternet speed of at least 40MBPS\nHeadset with an extended mic that has noise cancellation and a webcam\nBack-up computer and internet connection\nQuiet, dedicated workspace at home\n\n\nYour Superpowers:\nTechnical: Go High Level pipelines/workflows, Twilio SMS setup, Notion databases/templates, Motion AI scheduling and prioritization\nOperational: Task delegation, follow-ups, calendar management, structured note-taking, QA mindset\nPersonal: Honest and upfront communicator, takes pride in work, positive attitude, fast learner, highly organized, calm under pressure, doesn’t coast or waste time\nBonus: Facebook/Meta Ads familiarity or strong willingness to learn from an expert\nYou should apply if… \nYou have a strong moral compass, own your results, and admit what you don’t know while learning fast\nYou take genuine pride in building systems that work and love making operations run smoothly\nYou bring positive energy, follow through on commitments, and thrive in a self-directed role\nYou’re motivated to grow, open to learning Facebook ads, and eager to support multiple business lines\n\nWhat to expect...

\nWork Setup:\nRemote position\nMust have a reliable internet connection and a quiet workspace\nRequired to provide own computer with Intel Core i5 or something similar or higher operating system\nWorking Hours:\n40 hours per week\nMonday -Friday, 12 PM - 8 PM ET\nCompensation:\n$7 per hour\nNo benefits package included\n

Benefits