The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.

BACKGROUND: The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.

 

The IRC Yemen began its programs in October 2012. Since establishing its presence in the South of Yemen, in the Red Sea Coastal city of Aden, the organization has grown from just an implementing small project to handling large scale emergency and relief operations. Following the war which broke out in Yemen in March of 2015 and the humanitarian disaster, which was crafted by the same, IRC launched one an emergency response program in the southern governorates of Aden, Lahj, Abyan, Shabwah and Aldalea.  Currently IRC Yemen is operating in eight governorates in the south and north of Yemen and Sana’a and Hodeidah in the North through direct programming and through local partnerships, in Health, WASH, Nutrition, Economic Recovery Development, Education, Child Protection, Gender and Women Protection and Empowerment.

 

JOB SUMMARY: IRC defines Supply Chain as those systems and functions necessary to implement programs effectively, inclusive of planning, procurement, logistics, inventory management, property and asset management as well as vehicle and fleet management.

MAIN RESPONSIBILITIES:

-        The implementation and / or maintenance of standard IRC procurement policies and procedures and donor-specific polices.

-        Provide procurement services in South and North programs.

-        Process of the procurements for the programs and operations, and other related field supports.

-        Coordination with Finance, Admin, and program departments to ensure integrated internal controls, timely payment of vendors and full, auditable support documentation.

-        Ensure that a transparent and responsive procurement process is implemented, maintained, and conduct tender process when required

-        Routine communication, coordination, and planning with the relevant requesting staff / programs regarding the order and delivery of supplies.

-        Ensure all Supplies, services, and equipment’s required are delivered on time.

-        Establishment and maintenance of ethical, professional working relationships with suppliers.

-        Maintain supplier information for regularly purchased items and be informed of current market conditions.

-        Coordinate with the warehouse team for deliveries and ensure quality items are received

-        Contract management and control including but not limited to long term and lease Agreements

-        Coordinate and follow up international shipments release and custom clearance in Yemen ports

1. Supply Chain Planning

 Supply chain planning includes.

-        Prepare, review and update item forecast/procurement plans.

-        Ensure procurement plans are in place and regularly updated.

-        Implement all IRC procurement SOPs.

-        Implement sourcing strategies and relationships with suppliers.

-        Monitor supply market and conduct market surveys & analysis.

-        Support in asset, facilities and fleet planning and management.

2. Procurement

The Supply Chain Officer is responsible for implementing procurement plan and ensures all program procurement needs are met on time in accordance with Global Supply Chain and donors’ standards. These includes:

-        Implement IRC procurement SOPs in all procurements.

-        Conducting market surveys.

-        Support program/requesters in reviewing item forecast before forwarding to the Supply Chain Coordinator for uploading in Integra after review by Finance.

-        Update price lists for frequently procured supplies and services on regular basis. 

-        Using the IRC Integra Procurement and Sourcing Module (Online), create Purchase Request and submit for approval with all the supporting documents.

-        Send out Request for quotation to suppliers

-        Participate in tender meetings & evaluations.

-        Conduct negotiations with suppliers that is transparent and documented.

-        Prepare bid analysis and other bidding documents for approval.

-        Demonstrate value for money in procurement. 

-        Prepare payment requests and submit to Supply Chain Manager for review before submitting to finance for payment.

Integra (IRC ERP) related responsibilities

-        Create Purchase Order (PO) from Sales Order

-        Review of Draft Purchase Order and Submit for approval with all supporting documents attached

-        Confirm PO and Transmit to Vendor

-        Change a PO in Integra after it has been approved

-        Create a Return PO for Invoiced Items (to obtain credit from vendor)

-        Integra vendor and product creation management.

5. Compliance and Ethics

-        Implement due diligence for suppliers, this includes conducting ATC, reference checks, supplier visits etc.

-        Provide consistent and constructive support to other departments to ensure compliance with policies and procedures.

-        Identify and report procurement red flags.

-        Implement internal and external audit corrective action plans (CAPs) if any

-        Procurement is conducted in compliance with donor regulations

This job description is not exhaustive and additional tasks in the remit of the role may be added / removed according to operational changes.

Minimum Qualifications:

REQUIREMENTS: (Qualifications, Skills, and Abilities)

A. Education: Education: College degree or equivalent in Supply Chain Management, Logistics, Business Administration or related field

B. Experience:

3 years of work experience in supply chain operations (Procurement), humanitarian experience preferred.

C. Skills and Abilities:

·       Demonstrated success as a procurement leader within supply chain including planning, procurement and logistics.

·       Good collaborator and influencer with effective interpersonal and analytical skills who can work seamlessly across cultures, organizational units and suppliers.

·       Broad knowledge and experience in procurement plans, strategies, market analysis techniques, procurement and contracting.

·       Good analytical and negotiation skills.

·       Excellent skills in conducting market analysis and sourcing strategies.

·       Able to work effectively in a highly matrixed structure

·       Familiarity with medical procurements and medical supply chain principles.

·       Strong time management, organizational, interpersonal and communication skills.

·       Possess leadership qualities and willing to exercise initiative.

·       Willingness to participate and contribute as a team member, under challenging working conditions.

D.  Proficiencies:

Active listening and effective communication. Critical thinking and problem solving. Professionalism and work ethic. Receptive and Resilient. Positive Interpersonal interactions

Professional Standards: The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct.  These are Integrity, Service, Accountability and Equity.  In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity Anti-Retaliation and Combating Trafficking in Persons. 

IRC is an Equal Opportunity Employer:

IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability.  We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

Standard of Professional Conduct:The IRC and the IRC workers must adhere to the values and principles outlined in the IRC Way – our Code of Conduct. These are Integrity, Service, Accountability, and Equality.