Job Title: Procurement and Subcontract Administrator

Job Description

This role is responsible for overseeing subcontract and procurement services to support the company's business efforts. The position involves managing the entire life cycle of subcontracts, including collaboration with customers and suppliers, negotiating terms and conditions, and administering subcontracts.

Responsibilities

Prepare, review, and negotiate standard contract agreements and documents, including teaming, non-disclosure, subcontracts, Purchase Orders, and other vendor agreements.Identify distinct contract requirements, provisions, and terms and conditions for subcontractors and vendors.Initiate documentation to authorize and direct work in accordance with contractual requirements.Generate and negotiate change orders and modifications to NDAs, Teaming Agreements, Professional Services Agreements, and Subcontract Agreements.Resolve issues with customers, subcontractors, vendors, and leadership as needed.Prepare and disseminate information throughout the company regarding subcontract status, compliance, modification, and deviation.Conduct due diligence for all procurement requests, including vetting potential vendors and subcontractors and conducting detailed cost and price analysis in accordance with established federal and industry compliance standards prior to issuing Purchase Orders and Agreements.Maintain an approved vendor list through verification that vendors are not excluded in SAM.gov.Support company proposal efforts as necessary.Maintain and follow industry procurement and QA policies and procedures.Ensure all procurement files are compliant with DCAA, CPSR, CFSR, and Prime Contract requirements as required.Maintain all documents, reviews, awards, and contracts in an organized, detailed, and centralized filing system.Uphold open lines of communication with program managers, finance, leadership, and customers as required.Maintain a professional demeanor and behavior at all times in all forms of communication.Perform other duties as assigned.

Essential Skills

Proficiency in subcontracts, purchase orders, negotiation, vendor agreements, and terms and conditions.Bachelor’s degree in any field or equivalent years of relevant experience in lieu of a degree.Five years of experience in subcontracts/contracts administration is required.Experience conducting basic negotiations.Experience negotiating change orders and modifications to NDAs, Teaming Agreements, Professional Services Agreements, and Subcontract Agreements.U.S. Citizenship is required.Understanding of federal government regulatory guidelines, as appropriate.Knowledge of FAR/DFAR and process compliance with DCAA, CPSR, CFSR.Proficiency in MS Office Suite.Familiarity with SAM.gov.Typing speed of 40 words per minute.

Additional Skills & Qualifications

Experience working with teaming agreements, vendors, and NDAs.

Work Environment

The position reports to the Contracts Manager and works within a team. Working hours are from 8:00 am to 5:00 pm ET, Monday through Friday. The company is transitioning to an onsite model but may offer the opportunity to work remotely one day a week once trained and based on manager discretion. Core hours are 9:00 am to 3:00 pm, with flexibility to work around these hours. The company promotes a unique mission to advance nuclear energy and offers a robust benefits package, including a 401K plan with an employer match, medical/dental/vision insurance, life and disability insurance, paid time off, and tuition reimbursement/professional development opportunities.

Job Type & Location

This is a Contract position based out of Rockville, MD.

Pay and Benefits

The pay range for this position is $45.68 - $52.89/hr.

Eligibility requirements apply to some benefits and may depend on your job\n classification and length of employment. Benefits are subject to change and may be\n subject to specific elections, plan, or program terms. If eligible, the benefits\n available for this temporary role may include the following:\n\n
• Medical, dental & vision\n
• Critical Illness, Accident, and Hospital\n
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n
• Short and long-term disability\n
• Health Spending Account (HSA)\n
• Transportation benefits\n
• Employee Assistance Program\n
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Rockville,MD.

Application Deadline

This position is anticipated to close on Apr 10, 2026.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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