Located 45 minutes from the Nation’s Capital, nestled in a history-rich community of southern Maryland, The College of Southern Maryland (CSM) has been twice named in the top 150 community colleges by the Aspen Institute with academic programs in over 100 disciplines. CSM is among America’s top 100 producers of Minority associate degrees in twenty categories, according to Diverse Issues in Higher Education. CSM offers excellent health insurance benefits; State Retirement Pension plan; wellness programs; Code Green early closure Fridays in the summer; college closure for spring break and several major holidays, including the week between Christmas and New Year; and for several days in March for Spring Break. We are an innovative institution committed to student success and well known for our flexibility to meet student and community needs.
The Student Life Coordinator plays a key role in enriching the student experience on CSM campuses by coordinating and supervising a variety of events, programs and activities. The coordinator is responsible for creating, managing, and promoting opportunities that enhance student engagement and foster a sense of community. This position provides support and advisement to the Student Government Association, Clubs and Organizations, and Campus Association officers. In doing so, the coordinator actively promotes the formation of new student clubs, fosters leadership development, and collaborates with college departments and student groups to deliver diverse programming across all campuses.
Reports to: Dean of Student Development
The hiring salary for this position will be from the min to mid-point of the salary range. This position is open until filled.
Specific Duties and Responsibilities40% Campus Association Advisement (La Plata, Leonardtown, and Prince Frederick)
Serves as the advisor to assigned Campus Association (CA), while utilizing all college wide technological advances.Collaborates with the Campus Association Vice President (VP’s) for planning, development, implementation, supervision, and evaluation of a diverse series of campus activities contributing to a comprehensive and diverse series of student services that focus on learning, leadership, cultural competence, social and recreation.Trains the CA to successfully function within the college community; including but not limited to college and CA policies and procedures, along with training the CA on their job duties and responsibilities, and evaluations of the CA and Performance Award distribution.Assures a student learning approach to campus activity and service programming that effectively meets the social, cultural, recreational, and educational needs of the campus and the community.Develops and administers a student activities survey to assess the needs and interests of nontraditional and evening students.Establishes and supports a positive and collaborative working relationship between the campus association and community agencies to promote student outreach.Provides primary staff supervision for most day and evening activities sponsored by the CA and accompanies students to major CA-related conferences and workshops (occasionally on the weekends)Guides the Campus Association in strategic planning, goal setting, and execution of initiatives that align with the college’s mission, student development outcomes.Evaluates the effectiveness of campus events and initiatives through feedback collection and assessment tools, using data to inform future planning and enhance student engagement efforts.Facilitate and streamline access to essential campus resources and services for a diverse student population, ensuring equity and inclusivity in student support.Manage and monitor the Campus Association budgets.40% SGA Responsibility (each STL Coordinator is assigned 1 SGA Responsibility below)
1 - Student Government Association/Technology Lead
Develops, manages, and assesses the effectiveness of the SGA training program to include topics such as: Robert’s Rules of Order, goal setting, leadership development, conflict resolution, team building, and transition planning.Advise and support SGA members on their roles and responsibilities to promote effective governance and personal growth.Supervise Student Government Association (SGA) meetings by managing agenda creation and sending meeting invitations to members.Develop strategies to increase student participation and representation in SGA governance.Coordinates and oversees the SGA Officer Elections and Election Committee. Updates the Election Packet and investigates all unethical behavior by candidates.Leads coordination and attendance of the Board of Trustees Student Presentation, SGA Summer/Winter Retreats, and Student Leadership TrainingServe as advisor to the Goals and Governance BoardMonitor and report SGA goals progress and outcomes regularly to measure progress and provide feedback to stakeholders, including college leadership.Organize SGA community service projects and outreach initiatives to strengthen campus-community relations and student civic engagement.Encourage and facilitate communication between the SGA and the student body to foster transparency, engagement, and collaboration across campuses.Serve as advisor to the SGA Executive Board, which meets regularly, to address any issues or concerns brought forward by students.Student Life/SGA Technology Lead
Serves as the technology lead for Student Life/SGA/CA/student clubs and organizations web pages, CSM APP, MY Learning Community, Student Activities Calendar, social media, etc. This includes but is not limited to design, training, monitoring, editing, ensuring accuracy of content, and is apprised of all technological advances.Ensures the CSM's STL/SGA web pages and CSM App guidelines and policies are followed and implemented in a timely manner. Coordinates with the CSM Web Services Team when new services or page(s) need to be implemented and integrated.Adheres to CSM web page policies, procedures, and standards. Ensures compliance with Copyright Laws when provided materials from another source and credit sources appropriately. Ensures compliance with Americans with Disabilities Act (ADA) requirements with assistance from the Web Services Team.
2 - Student Clubs and Organizations
Communicates, promotes, and provides guidance to the college community on how to form new clubs/organizations, and how to renew previous clubs/organizations.Reviews club processes and procedures annually to ensure equity and accessibility for all students.Provides advisor and student leader training for all clubs and organizations annually to ensure knowledge of compliance with all college policies and procedures.Review and update all training documents annually to ensure they are current.Serves as the liaison between SGA governing body and clubs for registration, recognition, and all budget requests.Serves as advisor to the Budget Board which meets regularly and provides guidance and direction on all budget requests from clubs and organizations.Monitors student clubs/organizations' budgets and processes all necessary paperwork.Coordinates all club purchases, scheduling pick up and return of items from events and manages inventory of club items.Facilitates and coordinates all student club/organization travel (required paperwork, transportation, hotel, registration, meals, etc.)Facilitates communication between the Budget Board and the leadership of clubs and organizations.Assists students board members in addressing and resolving conflicts constructively, promoting healthy group dynamics. Serves as the advocate for clubs during Budget Board meetings, sharing clarifying information on requests for the board.Encourages clubs/organization participation in appropriate activities/competitions/events.
3 - College Wide Programming
Provide leadership, supervision, coordination, and evaluation of all SGA/CA college-wide initiatives in collaboration with students, faculty, and staff to enhance support programs, boost engagement, and promote an inclusive campus environment.Serve as advisor to the College Activities Board by providing strategic guidance on college-wide programming, events and activities, facilitating meetings, and discussing event feedback, ideas, and ways to enhance the overall student experience.Plan, supervise, and evaluate SGA/CA sponsored student trips, ensuring these experiences support students’ educational, cultural, or leadership development goals.Build and maintain strong partnerships with campus departments, student organizations, and external community groups to foster collaboration and expand programming opportunities.Research and negotiate contracts with external vendors and agencies to secure services for student programming.Procurement of supplies and materials, ensuring compliance with college policiesCollect and analyze event feedback and attendance data to assess the impact and effectiveness of student life programs and initiatives.Use data insights to refine programming and align initiatives with student interests and institutional goals.Collaborate with Marketing to manage the event calendar and contribute to HawkTalk for effective campus-wide event communication.Manage and monitor the budget for college wide events and programs. 20% Administrative Responsibilities
Acts as advisor to the College Activities Board, Goals and Governance Board, and Budget Board, while utilizing all college-wide technological advancesAssists the Dean of Student Development with developing 6 annual budgets for SGA/CAPlans, monitors, and reports all budget transactions ensuring compliance with college policies.Oversee the day-to-day operations of the Student Life Office, which include answering phones, greeting guests, answering questions, and assisting with all office functions and other duties as assigned.Oversee the day-to-day operations of the Student Lounge, including check out and return of equipment, verification of enrolled student status, and maintenance of the student lounge space.Responsible for the hiring, training, supervising, and evaluating part-time temporary and student staff.Provides safety and security educational information to students and initiates new programs to meet the needs of students regarding current health/safety issues.Manages department and organization rentals through the Student Life Office JotFormInform supervisor of professional and program successes, challenges, and concerns through weekly written reports and one-on-one meetingsActs as a consultant to the Alumni Association and other campus offices for event planning and promotionMeets regularly with internal college departments to discuss and coordinate collaborative efforts.Assists with the coordination of spring graduation ceremonies.Additional Duties:
Performs other related duties as assigned.
Bachelor’s degree required in related field; master’s degree in; Student Personnel Administration, Higher Education Administration, or related field preferred.Two years of experience in the student services area with progressively increased responsibility.Demonstrated supervisory experience with at least a team of two employees.Demonstrated proficiency in the Microsoft Office suite.Proven record keeping, budgeting and administrative skills including accurate data entry with strong attention to detail.tasks and prioritization of them are driven by students and advisors’ needs, clubs, leadership program, or day-to-day operations of the office and game room.
Ability to Successfully Collaborate with Numerous Internal and External Contacts:
President's Office, vice president, executive directors, department directors, department chairs, faculty, and staff to coordinate student activities, special events, judicial procedures, and leadership programs.National organizations for leadership & student development (ACUI, ACPA, NASPA)Division of Financial Services for account management, purchasing, and contract procurementDivision of Operations and Planning for sharing calendars for college wide planning, reserving college space, and facility usageMarketing, Admissions, and Recruitment for sharing student life activities to students and the community, ensuring compliance with CSM brand guidelines, and assisting with student involvement in recruitment events.Outside vendors for contracted student services, events, and activitiesTri-county public and private providers of housing and transportation servicesNational and regional corporations for activities and amusement contractsEducational resources for leadership, instructional, and safety materialsStudent Life offices of CSM and other Maryland Community Colleges through the Maryland Community College Activities Directors Association
Knowledge, Skills, and Abilities:
Knowledge of basic principles and practices of budget preparation and financial managementKnowledge of emergency response protocols and safety proceduresKnowledge of principles of supervision and training to support effective team leadership.Excellent record-keeping and documentation skills to maintain organized and reliable information.Superior interpersonal skills to effectively engage with the public, external agencies, and colleagues in a dynamic environment.Ability to work independently, managing multiple priorities with minimal supervision.Ability to communicate clearly and professionally across diverse groups and situations.Excellent communication, written and oral skills.Demonstrated ability to advise and lead student groups or organizations.Demonstrated ability to work with college student constituencies and diverse populations effectively.Ability to design and organize student activities and/or cultural and recreational programs.Ability to maintain insurability under the college's vehicle liability insurance plan.Excellent time management skills to manage daily operations for the area while planning well in advance without supervision. Their
PHYSICAL DEMANDSThe work is medium work which requires exerting up to 50 pounds of force occasionally, and/or up to 30 pounds of force frequently, and/or up to 10 pounds of force constantly to move objectsTravel to all campuses and to state and regional meetings and conferencesTravel on all campus or college wide SA or SGA tripsOffice environment with an occasional outdoor activity
WORK ENVIRONMENT
Work is performed in a relatively safe and secure environment.
General Employment Information
The College of Southern Maryland is an Equal Opportunity Employer.
Background Checks
The College of Southern Maryland conducts background checks in order to ensure the safety and well-being of the College's staff and students. The final candidate for this position will be subject to the following background checks: Criminal History Check and Sex Offender Registry Check.
Conflict of Interest policy
No College of Southern Maryland employee shall engage in or have a financial interest, directly or indirectly, in any activity that conflicts or raises a reasonable question of conflict with his or her duties and responsibilities. CSM Employees shall not at any time engage in any outside employment or independent consulting that would adversely affect their employment status or performance as employees at the college, create a conflict of interest, or, with the exception of constitutionally protected activities, would compromise or embarrass the college, or adversely affect professional standing. Any full-time college employee who also holds a full-time position or its equivalent in consulting elsewhere (whether permanent or seasonal) will be deemed to have a conflict of interest and will be asked to resign from one of the full-time positions. Full-time employees must promptly disclose in writing, on a form available from the Human Resources Office, to the college all other full-time employment or its equivalent in independent consulting.
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