The Storeroom Supervisor is responsible to see that all merchandise coming into the hotel has been ordered and is in acceptable condition before it is transferred to the storerooms or departments in the hotel. As Inventory Supervisor, keeps control of all the procedures necessary in this area and coordinates this function with the relevant departments.

Storeroom responsibilities:

Ensures that all merchandise entering the hotel is supported by proper documentation i.e. purchase order, receiving records, market list, beverage order.

Physically examines merchandise for both quantity and quality.  Ensures that the invoiced goods are actually being received.  This inspection includes weighing the goods when applicable and opening the cartons to count the items where necessary.

Enters the amounts of merchandise received from the packing slips into the Birch Street System on a daily basis.

Forwards all packing slips and shipment records, as well as other receiving documents to the Accounts Payable Clerk on a daily basis.

Arranges merchandise to be forwarded to either the storerooms or in the case of a direct order, notifies the appropriate department for the pickup of merchandise.

Ensures all merchandise leaving the storeroom must be supported by properly authorized requisitions.

Stocks and maintains an inventory of items approved by the Finance Manager, which requires adequate par stocks and a minimum and maximum for each item.

Studies, records and recommends remedial actions for reported non-usable, slow moving and excess stocks. 

Keeps storeroom area clean, organized and above all, properly locked and supervised.

Plans layout of stockroom, warehouse, and other storage areas, taking into account the turnover, size, weight and other related factors of the items stored.

The Market List should be done and sent to the Executive Chef for his approval, not later than Monday morning.  The Market List should be in accordance with the established par stocks and banquets functions.

Ensures that all food issues to the kitchen and all beverage issues to the bars are ready in the least time possible, after they have been properly requested and approved through the system.

Notifies the Executive Chef of all zero balance items.

Prepares a beverage order every two weeks, which will be in accordance with the established par stock.

Ensures that temperatures for the refrigerators and freezers are adequate.

Ensures all procedures are continuously monitored and all tasks are completed by the end of the day.

 

 

Inventory Responsibilities:

 

Coordinates and schedules work with General Storeroom and bars for monthly inventories as well as for any special inventories.

Supervises the monthly physical inventories for food and beverage.  Will be responsible for its price extension, its reconciliation to the perpetual records and all other relevant tasks.

Completes month end closing procedures under the direct supervision of the Chief Clerk and in accordance with the programmed schedule.

Makes sure that the results of the monthly beverage inventory of all bars is posted into the system and provides the cost information to the relevant departments.  This inventory will be coordinated with the F & B Supervisor.

What are we looking for?
Since being founded in 1919, Hilton has been a leader in the hospitality industry. Today, Hilton remains a beacon of innovation, quality, and success. This continued leadership is the result of our Team Members staying true to our Vision, Mission, and Values. Specifically, we look for demonstration of these Values:

Hospitality - We're passionate about delivering exceptional guest experiences.Integrity - We do the right thing, all the time.Leadership - We're leaders in our industry and in our communities.Teamwork - We're team players in everything we do.Ownership - We're the owners of our actions and decisions.Now - We operate with a sense of urgency and discipline

In addition, we look for the demonstration of the following key attributes:

QualityProductivityDependabilityCustomer FocusAdaptability

To be successful in this role, the candidate must also demonstrate the following skills, knowledge and abilities:

Bachelor's degree in office systems or business administration, preferableMinimum of 3 years of supervisory experience in a warehouse or distribution center environment, requiredAbility to communicate effectively in Spanish and English, requiredStrong leadership and team management abilities, with a focus on motivating and developing staffExcellent organizational and time management skills, with the ability to prioritize tasks in a fast-paced environmentKnowledge on Microsoft Office Suite applications such as Excel, Word, Outlook, and othersStrong analytical and problem-solving skills, with the ability to make data-driven decisionsAbility to make simple mathematical calculusAbility to use hands to set-up equipment and to lift thingsAbility to evaluate staff performance & internal customer needs

What will it be like to work for Hilton?
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands.  Our vision “to fill the earth with the light and warmth of hospitality” unites us as a team to create remarkable hospitality experiences around the world every day.  And our amazing Team Members are at the heart of it all!