Potomac Valley is seeking a detail-oriented and proactive Staffing Coordinator to join our team and drive operational excellence while delivering Care Beyond Compare. In this pivotal role, you'll strategically manage our nursing department's labor resources, ensuring optimal staffing levels, regulatory compliance, and seamless communication across all shifts.

Reporting to the Administrator and collaborating with the Director of Human Resources and Director of Nursing you'll be the backbone of our workforce allocation—ensuring our residents receive exceptional care through consistent, well-planned shift coverage.

What You'll Do

Scheduling Excellence

Create and maintain comprehensive 4-week master schedules for the nursing department

Align employee schedules with qualifications and patient care needs across all shifts

Respond swiftly to last-minute changes, callouts, and emergencies to maintain uninterrupted staffing

Partner with Unit Managers and nursing leadership to proactively fill open shifts

Analyze resident census and acuity levels to dynamically adjust staffing levels

Strategic Labor Management

Minimize agency reliance by prioritizing in-house staff utilization for cost-efficiency and care continuity

Monitor and manage pre-scheduled agency shifts, canceling promptly when in-house coverage is secured

Track trends in tardiness, absences, and overtime, providing actionable insights to leadership

Proactively plan staffing needs using historical data and projected census

Technology & Systems

Maintain accurate data in our electronic scheduling and timekeeping software

Log all schedule changes, callouts, and shift swaps for payroll and analysis

Oversee employee enrollment in time clock systems and ensure protocol adherence

Communication & Collaboration

Serve as a liaison between staff, department heads, and administration

Participate actively in staffing and labor management meetings

Provide clear, timely schedule updates and communicate changes effectively

Report staffing trends and recommend solutions to leadership

What We're Looking For

Required:

High school diploma or equivalent

Excellent written and verbal communication skills

Strong organizational and time-management abilities

Proficiency with technology and software systems

Ability to remain composed under pressure

Exceptional conflict resolution skills

Customer service-oriented approach with a friendly demeanor

Ability to work independently

Preferred:

Prior experience in healthcare staff planning

Experience with electronic scheduling and timekeeping software

Physical Requirements: Light to medium physical activity—occasional lifting/carrying up to 25 lbs.

Position Details

FLSA Status: Hourly / Non-Exempt

Reports To: Administrator

Collaborative Partner: Director of Human Resources and Director of Nursing

Ready to Make an Impact?

Join Potomac Valley and play a crucial role in ensuring our team is always prepared to deliver exceptional care to our residents. Apply today!