Job Title

Sr. Portfolio Administration Coordinator

Job Description Summary

Responsible for reviewing leased and owned property documents as well as compiling and maintaining critical location data including financial and contractual obligations as part of the lease administration process. This position may be assigned to one or more accounts/clients and may provide some administrative support to the internal portfolio team.

Job Description

Responsibilities

Review, abstract and audit lease and owned location documents including updating and maintaining all lease information and data in our technology information systems, as requiredReview client-partner invoices in conjunction with lease requirements and collect proper supporting back-up documentation from landlords/billing authorities and confirm all calculations are correctAssist Portfolio Lease Analyst with designing,  producing and review of selected monthly/quarterly cost reports, identify and track savings, identify exceptions, investigate causes of exceptions, and recommend solutions to prevent further errorsCommunicate frequently with field personnel. Notify field of critical dates, real estate policies and procedures, and assist with general field inquiriesEnsure proper document management measures are followed for all leased, owned and other associated documents.  Maintain file retrieval/storage, scan documents, open/distribute mailRequest and process certificates of insurance as required by the lease documentsEnsure completion of task priorities and schedules for portfolio objectivesUnderstand net present value and time value of moneyReview and approve expenditures, per established authority level. Ensure that expenditures comply with Client and Cushman & Wakefield policiesReview and analyze all major re-occurring initiatives (i.e. budgets, business plans, monthly, quarterly, and annual reporting, etc.)Coordinate activities with other divisions including Brokerage, Facilities Management, Construction/Design, etc. as needed

Requirements

Bachelor Degree in Business Administration or related discipline; or equivalent work experience in lieu of degreeExcellent internal and external customer serviceEffective interpersonal skillsWorking knowledge of Microsoft OfficeStrong verbal/written communication skillsAbility to understand, interpret, and abstract complex real estate lease terminologyAbility to work independently

Physical Requirements

Involves work of a general office nature; typically includes extended periods of sitting and/or operation of a computer for up to 8 hours a dayRegularly required to talk, hear, and use hands and fingers to write and typeAbility to speak clearly so others can understand youAbility to read and understand information and ideas presented orally and in writingAbility to communicate information and ideas in writing and orally so others will understandRegularly required to utilize vision abilities, allowing reading of printed material, graphics, and computer displays

Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email HRServices@cushwake.com. Please refer to the job title and job location when you contact us.

INCO: “Cushman & Wakefield”