Current Employees: If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here (https://www.myworkday.com/umiami/d/task/1422$7248.htmld) to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet (https://my.it.miami.edu/wda/erpsec/tipsheets/ER\_eRecruiting\_ApplyforaJob.pdf) . The Business Operations Department at the Rosenstiel School of Marine, Atmospheric and Earth Science at the University of Miami has an exciting full time temporary position for a Sr. Financial Assistant. Thesuccessful candidate will assist with the financial operations by monitoring, supporting, and evaluating grant activities and research accounts from proposals and award set-up to closeout within the assigned department(s) to ensure compliance with applicable University, State and Federal policies. Duties and Responsibilities: + Complete all forms required by each specific application submission and obtains signatures from faculty and all + other required school approvers. + Review proposals and ensures all documentation is correct and ready for submission. + Initiator and coordinator for multi-step proposal/contract submission in the internal processing system; tracking + progress, problem solving obstacles, and ensuring its completion throughout. + Prepare sub-contracting documents as required by the award and submit to ORA contracts for negotiations. + Maintain award information current, process budget continuations, re-budgeting requests, no cost extensions, + funding requests and generates required award reports. + Prepare budget plan and ensures relevant documentation and budget justification are submitted, and verifies all + information is correct in Workday. + Prepare, review, and verify budgets with specific attention to effort and salary, travel, subcontracts, consultants, + equipment and indirect costs if applicable. + Review account attributes in Workday, create budget plans and submit information to central offices, and verify + budget in Workday system. + Maintain salary projection spreadsheet for each faculty, their lab, staff, and students and advise HR of salary + funding issues that might require a lay-off letter for research faculty and research staff. + Enter costing allocations in Workday as per faculty approved salary projection spreadsheet. + Input and extract data from various business application systems, provide information to faculty and staff as + needed. + Provide assistance and consult with departments in preparing cost and budget analysis and fiscal allocation, as + well as developing administrative efficiencies. Create financial reports, reconciliations, and review irregular and + unusual transactions for resolution. + Monitor the effective indirect cost (IDC) yield across all submitted proposals. + Exercises discretion and independent judgment in daily activities. + Responsible for creating and sustaining a collaborative work environment where personnel are treated + respectfully, ethically and professionally at all times; responsible for building positive and productive + relationships with colleagues at all levels and departments across campus. + Support the Finance Manager and Associate Director of Finance operationally and with other projects as + needed. + Performance, at the highest professional level, of all other duties as may be assigned. QUALIFICATIONS + A bachelor’s degree in Finance, Accounting, Research Administration or related field is preferred. + Two years of progressively responsible experience, preferably in an academic and research setting. + Experience in research administration highly preferred. + Strong accounting and analytical skills, and knowledge of general accounting principles. + Ability to work in a complex environment with the skills to manage multiple tasks and deadlines, establish + priorities, set objectives, and achieve stated goals. + Ability to work as a team or independently. + Appreciation for organizational subtleties and a high level of discretion. + Excellent oral and written communication skills. + Excellent computer (specifically Excel) and organizational skills. + S trong customer service focus. + Attention to detail. + A bility to learn quickly. The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here (https://www.hr.miami.edu/careers/eo-ada/index.html) for additional information. Job Status: Full time Employee Type: Temporary Pay Grade: A5