Description We are looking for an experienced Part-time Senior Administrative Assistant to provide high-level support to executives in a fast-paced and dynamic environment. This role requires exceptional organizational skills, attention to detail, and the ability to manage complex schedules and administrative tasks effectively. As part of a long-term contract position based in Tacoma, Washington, you will play a key role in ensuring seamless communication and operational efficiency across teams. Responsibilities: • Coordinate and manage executive calendars, ensuring schedules are optimized and conflicts are resolved. • Organize and facilitate board meetings, including preparing materials, arranging logistics, and managing follow-up communications. • Maintain accurate and accessible documentation systems for board materials and other critical documents. • Collaborate with administrative teams across departments to ensure cohesive support for executives. • Process expense reconciliation for credit cards and address billing inquiries in coordination with accounting teams. • Handle invoice processing, expenditure tracking, and resolution of financial discrepancies. • Plan and schedule meetings, adapting to shifting priorities and organizational needs. • Provide general administrative support by prioritizing deadlines and ensuring smooth communication across teams. • Assist executives and teams with cross-functional tasks as required. Requirements • Minimum of 3 years of experience in administrative support roles. • Proficiency in calendar management and scheduling for senior-level executives. • Strong skills in document control and electronic document management systems. • Experience in preparing and coordinating meeting materials and logistics. • Ability to collaborate effectively with cross-functional teams and other administrative professionals. • Knowledge of credit card reconciliation, billing processes, and expense tracking. • Exceptional organizational and communication skills. • Proficiency in tools and software used for administrative tasks, including document management and scheduling systems. TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .