JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Senior Bid Specialist – JLL
 

What this job involves:

As a Senior Bid Specialist at JLL, you will own the end-to-end execution of RFP/RFI responses, acting as the central coordination point for cross-functional stakeholders across Sales, Business Development, and Support Functions. You will drive complex bid processes from initial review through final submission, ensuring compliance with client requirements while maintaining JLL's quality standards and competitive positioning. This role demands strong project management capabilities, exceptional stakeholder engagement, and the ability to deliver high-quality, compliant proposals within strict timelines. You will play a critical role in JLL's business development success by coordinating resources, managing bid portals, and maintaining comprehensive bid statistics and repositories that inform future proposals.
 

What your day-to-day will look like:

Review and analyze client RFP documents to understand key deliverables required of JLL’s cross-functional teams

Lead Go/No-Go, Kick-off and check-in calls, coordinating with specific stakeholders for input and act as the main contact-point for process execution

Ensure compliance with all RFP requirements and guidelines, while gathering all pertinent documents and creating the response document

Manage the bid portals to submit response and provide regular updates to Bid Managers/Directors on project’s success and updates

Maintain Gantt / workflow charts to map out current projects and expected closure timelines

Display proactive approach to working with Bid Managers, Directors and Business Development Teams

Collaborate with Graphic Design to oversee the production of graphics, charts and other visuals to align with the client’s requirements and branding

Liaise with departments such as HR, Finance, Legal and Compliance for accurate responses and firm policies for submission

Work with the respective KM teams to ensure relevant and up-to-date documents & collaterals are available, and in the correct format and branding

Manage and coordinate the final review, production, sign-off and submission of proposal

Work with the Solution & Proposal teams to maintain a record of bids responded, and which business we have won/lost

Compile bid statistics and metrics tracking & reporting

Identify improvement areas to close bid response drafts faster

Manage document storage and version control within the proposal process in order for various teams to have relevant documentation readily available for completion and future reference
 

Required Qualifications:

Bachelor's degree in relevant field

8-12 years of progressive work experience with 2-3 years of relevant experience in bid management or support from a reputable professional services firm

Excellent written and verbal English proficiency

Strong project management capabilities to plan, organize, and oversee complex processes from start to finish

Exceptional stakeholder management skills with ability to communicate directly and clearly while motivating cross-functional teams to meet deadlines

Proficiency and confidence with various platforms and online tools such as MS Office suite, SharePoint, and bid portals

High attention to detail with consistent ability to deliver high-quality, compliant proposals within strict turnaround times
 

Preferred Qualifications:

Strong research and analysis skills, proficient in gathering and synthesizing relevant information to support client requests

Proactive and resourceful problem-solver, able to address unexpected challenges or questions during the proposal process

Strategic thinking ability to align bid team inputs with client needs and efficiently allocate resources to enhance JLL's competitive position

Ability to quickly understand complex processes and create process/data-flow/systems maps (process mapping and documentation)

Highly organized with proven ability to manage multiple tasks, deadlines, and competing priorities simultaneously

Knowledge Management or Content Management experience

Experience confidently managing competing priorities of stakeholders across different regions and time zones

Location:

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Jones Lang LaSalle ("JLL") está comprometida a trabajar con personas con discapacidades y proporcionarles accesibilidad. Si necesita un ajuste razonable para cualquier parte del proceso de empleo – incluyendo la candidatura en línea y/o el proceso general de selección – puede enviarnos un correo electrónico a HRSCLeaves@jll.com. Este correo electrónico es solo para solicitar un ajuste razonable. Por favor, dirija cualquier otra consulta general de reclutamiento a nuestra página Contáctanos > Quiero trabajar para JLL.