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Specialist - Abstractions

JBS Lease Administration (Gurugram)

Reporting to: Team Lead/Assistant Manager Lease Administration

Key Stakeholders: Account managers, Hub Leads, Clients and their teams

Direct Reports: Nil

 

What this job involves:

 

High level of independence

Do you work independently without close supervision? We can offer you an exciting role where you can use this passion to enhance your skills and deliver consistent and qualitative Lease Administration Abstraction services for JLL Clients. You will liaise with internal parties to obtain appropriate lease documentation, work closely with colleagues within other Lease Administration teams to ensure workload is completed in a timely and accurate manner and escalate issues where required. This may include scope discussions; abstract critical and key information from leases and other contract documentation; abstract information into various lease database systems.

 

Highest qualitative delivery

Core Responsibilities:

Serve as the first point of escalation for a group of property managers, clients, and the offshore lease administration team regarding lease administration queries and instructions.

Conduct lease abstractions for new setups, renewals, assignments, and modifications

Maintain control sheets/calendars and ensure accurate MRI data capture

Manage monthly tasks: rent reviews, minor adjustments, PLI certificates, LA reporting review

Collaboration & Support:

Attend monthly/quarterly lease administration meetings

Provide CALA and MRI training to Property Managers

Support Property Managers with ad-hoc tasks, client reporting

Attend monthly meetings with Property Managers in preparation for next months rentup.

Liaise with tenants, owners, and internal teams when necessary

Quality Assurance:

Manage abstraction with weekly reviews

Maintain accurate record keeping and data integrity

Drive standard processes and improvements across lease administration functions

System & Data Management:

Manage MRI and CALA Workflow System

Maintain consistency between tenancy schedules and master data

Review Acumen queries and MRI Quality Dashboard

Handle CALA processes, training, access and monthly reviews

Advanced Functions:

Conduct various audits (lease, bank guarantees, PLI, market reviews)

Support Property Manager

Review client Lease Admin reporting and action as required

Serve as MRI champion, including system imports and transition

Key Result Areas

Accuracy of Lease Data Management: Timely and error-free entry, validation, and updating of all lease information, including key terms, financials, and critical dates.

Compliance and Risk Management: Ensuring all lease obligations, legal requirements, and internal controls are met and identifying and mitigating risks proactively.

Financial Management: Accurate processing of rents, outgoings, rent reviews, lease incentives, and other charges in accordance with lease terms and company policies.

Critical Date Management: Monitoring and actioning critical dates for renewals, options, rent reviews, expiries, and break clauses to avoid missed deadlines.

Reporting and Analytics: Delivering clear and timely lease reports and analysis to key stakeholders, tailored to client or business requirements.

Stakeholder Engagement: Promptly responding to queries from internal teams, clients, landlords, and tenants, and supporting decision-making processes.

Process Improvement: Identifying and implementing process efficiencies in lease administration systems, documentation, and workflows.

Document Management: Maintaining organised, complete, and up-to-date lease documentation and correspondence for audit and operational purposes.

Sounds like you? To apply, you need to have: Impeccable expertise

We’re looking for B. Com/BBA/MBA, having Lease Abstraction expertise with at least 5+ years of experience in Property Management experience required with a thorough knowledge of Property related functions and Retail Shop Lease Act.

 Immaculate knowledge

You should possess sound computer skills in Microsoft Office (MS Excel, Outlook)

Strong Project Management Skills

Excellent Communication – Written and Verbal

Lease Reading / Interpretation of legal documents, exceptional experience required

Advanced Word and Excel

Accounting/Lease Administration knowledge

Hands on Experience on MRI tool

Avid Reader and fast learner:If you have an interest in Reading, strong comprehension and paraphrasing skills, then this job is a perfect match for you. This job involves Innovative thinking, effectively manage self and other emotions, Self-motivated and a strong team player and delivery of the work in tight operational deadlines. We are looking for a candidate who is highly accountable and work with least supervision.

What we can do for you:

At JLL, we make sure that you become the best version of yourself by helping you realize your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package.

 

Apply today!

Location:

On-site –Gurugram, HR

Scheduled Weekly Hours:

40

Job Tags:

JBS

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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