**Job Description** The Meeting and Events Assistant is responsible for assisting with the creation, coordination, and execution of Department in person and virtual events. This includes all aspects of event planning, from concept to completion, including meeting and striving to exceed event goals and objectives, organizing planning committees or teams, event scheduling, budget planning, facility scheduling and logistics, transportation and travel logistics, vendor selection, and contracting speaker and VIP coordination, and budget reconciliation. **Qualifications** + Bachelor's Degree preferred in communications, marketing or a related field, or combination of equivalent events experience and education + 3 years of special events planning experience **Responsibilities** + Under the guidance of the Operations Manager, researches and brainstorms event ideas. + Works closely with the Operations Manager on all social and academic events, including virtual and hybrid events, to ensure successful planning and organizing. + Design, develop and coordinate event activities such as receptions, breakfasts, luncheons, dinners, lectures, seminars, tours, and open houses. + Assist with the developing pre-event correspondence to corporations, foundations, internal and external communities interested in supporting events and post-event correspondence (e.g., thank-you and acknowledgement letters) to donors and participants. + Develop and monitor event budget. Perform event financial tracking and reporting (e.g., tracking donors, prospects, pledges, and event sponsorship). Includes post event analysis of costs, successes and areas for improvement. + Design and develop event materials (e.g. prospectus, programs, fliers, signage, attendee kits and promotional materials, awards, gifts) + Assist with negotiating, finalizing, and monitoring service provider contracts (e.g., photographer, catering, florist, audio/visual and musicians as needed). + Track event responses and maintain an accurate attendance list. + Recruit and manage staff to support and work events. + Manages event registration processes, speakers, venue contracts, event related payments, and Zoom or other remote or in-person event setup. + Coordinates any necessary logistical needed support under the guidance of the Operations Manager. + Generates post-event analytics, surveys, and reporting. + Prior to all events, coordinates and creates agendas for planning meetings with Event Requester and Core Coordination Team. + Fulfills meeting room reservation requests within the Icahn School of Medicine and at the New York Academy of Medicine. + Develops and maintains events calendar across all external and internal partners. + Registers Department faculty and staff for upcoming conferences and meetings and works with Travel and Logistics Coordinator to secure flights and hotel accommodations when applicable. + Assists with other duties as assigned. **About Us** **Strength through Unity and Inclusion** The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai’s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual. At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history. **About the Mount Sinai Health System:** Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time — discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients’ medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News & World Report's Best Hospitals, receiving high "Honor Roll" status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News & World Report’s “Best Children’s Hospitals” ranks Mount Sinai Kravis Children's Hospital among the country’s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek’s “The World’s Best Smart Hospitals” ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally. **Equal Opportunity Employer** The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization. **Compensation Statement** Mount Sinai Health System (MSHS) provides a salary range to comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $58661 - $74250 Annually. Actual salaries depend on a variety of factors, including experience, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.