The Special Assistant to the Senior Vice President of Asset Management plays a critical role in supporting executive leadership through a unique blend of high-level administrative support and strategic project management support. The Special Assistant is a highly organized, proactive, and resourceful professional who thrives in a fast-paced environment and is passionate about driving operational excellence and strategic initiatives. 

The Special Assistant works closely with all business units under the Asset Management umbrella including capital planning and construction, asset management operations, facilities operations, information technology, legal affairs, and leasing and compliance. 

ESSENTIAL DUTIES AND RESPONSIBILITIES: 

Executive Support: 

Manage complex calendars and schedule meetings Track deliverables Prepare briefing materials, agendas, and follow-up documentation for meetings Handle confidential communication and sensitive information with discretion Serve as a liaison for the Senior Vice President of Asset Management between internal and external stakeholders Draft and edit correspondence, presentations, and reports

Project Management Support: 

Coordinate cross-functional projects and initiatives on behalf of the Senior Vice President of Asset Management Track progress, manage timelines, and ensure deliverables are met Develop project plans, status reports, and executive summaries Identify risks and propose mitigation strategies Facilitate communication and collaboration across departments

Strategic and Operational Support: 

Assist in the development and execution of strategic plans and priorities Conduct research and analysis to support decision-making Monitor key performance indicators and prepare dashboards and reports Support budget planning and financial tracking as needed Perform additional tasks to support the Asset Management department as needed

MINIMUM QUALIFICATIONS: 

Bachelor’s degree or equivalent experience 5+ years of experience in executive support, project management, or a related role Exceptional organizational and time management skills Strong written and verbal communication abilities Proficiency in Microsoft Office Suite. Advanced proficiency in Microsoft Excel preferred Strong attention to detail and follow-through Excellent written and verbal communication skills Ability to interact professionally with senior executives and external partners Discretion and professionalism in handling confidential information Comfortable working independently and collaboratively in a fast-paced environment Flexible and responsive to changing priorities