NY HELP No Agency General Services, Office of Title Special Assistant (Assistant Director) - VID 194883 Occupational Category Other Professional Careers Salary Grade NS Bargaining Unit M/C - Managerial/Confidential (Unrepresented) Salary Range From $103870 to $131298 Annually Employment Type Full-Time Appointment Type Temporary Jurisdictional Class Exempt Class Travel Percentage 0% Workweek Mon-Fri Hours Per Week 37.5 Workday From 8 AM To 4 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? Yes County Albany Street Address 1220 Washington Avenue City Albany State NY Zip Code 12220 Duties Description Reporting to the Director of the Project Management Office (PMO), the Assistant Director is responsible for day-to-day oversight and management of the PMO’s portfolio of projects, overseeing PMO staff, performing information gathering and analysis, and coordinating closely with agency partners. The Assistant Director will assist with the implementation of strategies to achieve successful project outcomes on time and within budget. Duties include, but are not limited to:Project and Portfolio Management• Oversee and manage a team of projects managers and business analysts and provides oversight for the PMO project portfolio.• Utilize best practices and standard project delivery methodology.• Assist in developing and implementing a project portfolio management framework for all PMO-led projects.• Manage resource plans to balance workload.• Engage with stakeholders including business subject matter experts, vendors, and up to executive leadership.• Assign projects and develop workplans based on capacity and expertise; monitor progress and provide guidance throughout project cycles.• Oversee and participate in the creation of written products, including briefing documents, reports, and presentations summarizing analysis• Brief senior leaders and stakeholders on engagement progress and findings. • Perform root cause analysis on issues encountered during project delivery and devise course correction and 'get to green' plans. • Monitor and review project progress, identify obstacles and risks, and perform root cause analyses to get troubled projects on track.• Interpret data, evaluate trends, and develop evidence-based recommendations.Team Leadership and Supervision• Perform the full range of supervisory responsibilities. • Communicate effectively with leadership, stakeholders, and delivery teams.• Engage the PMO staff resources to execute across multiple projects.• Foster a collaborative team culture focused on continuous improvement, shared learning, and execution excellence.• Participate in hiring, onboarding, and training of project management staff.General• Perform other duties and special projects as required. Minimum Qualifications A bachelor’s degree in business, computer science or related field and 5 years of experience in project management. Two years of the experience must have been at a supervisory level. Preferred Qualifications:• 5+ years of experience in project management.• Bachelor’s degree in business, computer science or related field (or 9 years’ experience in lieu of a degree).• Influencing and team development skills.• Proficient in Project Management software.• Strong organizational and planning skills. • Strong oral and written communication skills.• Ability to lead others through aggressive challenges, obstacles, deadlines and changes.• Ability to communicate clearly and diplomatically with agency partners and project teams.Preferred Qualifications and Skills:• Master’s degree in business, computer science or related filed.• Certification in Project Management (PMP).• Familiarity with technology projects and/or system implementation.• Experience with program or portfolio management.NOTE: IN ORDER TO AWARD THE PROPER CREDIT FOR WORK EXPERIENCE, RESUMES MUST INCLUDE MONTH AND YEAR FOR START AND END DATES. IF ANY OF THIS EXPERIENCE IS LESS THAN FULL TIME YOU MUST INDICATE THE AVERAGE NUMBER OF HOURS WORKED PER WEEK. Additional Comments The Office of General Services (OGS) is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission. We encourage applicants from all communities to apply. For a full version of OGS’s EEO/AA statement and benefits joining Team #OneOGS, please visit http://www.ogs.ny.gov/employment.NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the agency’s Telecommuting Program Guidelines. Some positions may require additional credentials or a background check to verify your identity. Name Human Resources/KP Telephone 518-473-5282 Fax 518-486-1631 Email Address HRresumes@ogs.ny.gov Address Street NYS Office of General Services, HRM 31st Floor Corning Tower, Empire State Plaza City Albany State NY Zip Code 12242 Notes on Applying Please submit a resume and cover letter detailing how you meet the minimum qualifications along with the month/year and, if less than full time, the average hours worked per week for each position listed. Indicate the Position Title & Vacancy ID number of each position you are applying to.