Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 114,000 colleagues serve people in more than 160 countries.

The Opportunity

The Site Support Associate is responsible for a wide range of administrative and front-office support activities, ensuring the smooth and efficient operation of our site. This role will execute tasks such as coordination for visitors including catering, managing front-office communication, maintaining records, and providing general administrative support as applicable. The role also serves as the point of contact for internal and external visitors, facilitating events, and collaboration. 

What You'll Do

Manage and organize front-office operations and proceduresAssist in the preparation of meeting rooms and distribution of meeting agendas and materials as applicableManage visitor access, employee badges as applicable, and hospitality including cateringCoordinate visitor agendas and serve as a point of contact for leadership and customers as applicable, addressing their inquiries, and providing excellent customer servicePrepare reports, presentations, and relevant data as neededIdentify areas for improvement in administrative processes and contribute to our strategic objectivesResolve issues quickly and efficiently Coordinate the front-office Purchase Order process as neededWork in collaboration with Facilities to order and manage office supplies and inventory, maintaining office equipment, and ensuring the overall smooth functioning of the office environment. Handle incoming and outgoing front-office communications, including emails, phone calls, and physical mailMaintain reception area and work closely with Site Coordinator/FacilitiesMaintain and update office records and databases as applicableProvide administrative support to various departments and teams as neededDevelop and implement office administrative systems and processesCoordinate and schedule meetings, appointments, travel arrangements and expense reports for managers or supervisors as requiredMaintains positive and cooperative communications and collaboration with all levels of employees, internal and external stakeholders, contractors and vendorsEnsure compliance with company policies and legal guidelinesSupport all company initiatives as identified by management and in support of Quality Management Systems (QMS), Environmental Management Systems (EMS), and other regulatory requirementsComply with U.S. Food and Drug Administration (FDA) regulations, other regulatory requirements, company policies, operating procedures, processes and task assignments.Perform all other duties as assigned

Education and Experience

Required:

Associate’s Degree preferred or an equivalent combination of education and work experience (High school diploma or equivalent required)At least 5 years of experience in an administrative roleProficiency in MS Office suite (Word, Excel, PowerPoint, Outlook)Excellent written and verbal communication skills with the ability to communicate at multiple levels in the organizationProfessional demeanor with the ability to maintain information with strict confidentialityStrong organizational and multitasking abilitiesPossess excellent judgment and initiative to make independent decisionsAbility to work independently and as part of a team in a fast-paced, changing environmentAttention to detail and problem-solving skillsAbility to work outside of standard business hours if needed for business supportFamiliarity with office equipment (e.g., printers, video conferencing)Excellent time-management and organizational skillsEffective communication and interpersonal skillsCapacity to handle multiple tasks and projects simultaneously

Preferred:

Previous Secruity experience

WHAT WE OFFER

At Abbott, you can have a good job that can grow into a great career. We offer:

A fast-paced work environment where your safety is our priorityTraining and career development, with onboarding programs for new employees and tuition assistanceFinancial security through competitive compensation, incentives, and retirement plansHealth care and well-being programs including medical, dental, vision, wellness, and occupational health programsPaid time off401(k) retirement savings with a generous company matchThe stability of a company with a record of strong financial performance and a history of being actively involved in local communities

Learn more about our benefits that add real value to your life to help you live fully:  http://www.abbottbenefits.com/pages/candidate.aspx

Follow your career aspirations to Abbott for diverse opportunities with a company that provides the growth and strength to build your future. Abbott is an Equal Opportunity Employer, committed to employee diversity.

Connect with us at www.abbott.com, on Facebook at www.facebook.com/Abbott, and on Twitter @AbbottNews and @AbbottGlobal.

The base pay for this position is $18.65 – $37.35 per hour. In specific locations, the pay range may vary from the range posted.