We are currently seeking for an experienced Site Office Administrator to join the business and play a critical role in supporting the Fulfillment Center (FC) Operations team for our MEL1 FC located in Dandenong South.

The successful candidate will be highly organised, extremely detail-oriented, self-motivated, and able to handle confidential information, as well as demonstrate the ability to respond effectively to changing workloads and priorities.

Please note that the shift structure is based on a business need. (Monday to Friday)

Key Job Responsibilities:
- Maintaining schedules, planning events, coordinating meetings, and conferences for the FC,
- Conduct clerical duties, including filing, full office management, responding to emails, preparing documents and presentations using graphics, graphs, and internal information and platforms,
- Compile team goals, track and help drive completion of key deliverables and follow up on outstanding items,
- Complete purchasing of site office requirements,
- Support with calendar management for general manager and leadership team,
- Attending leadership meetings, taking notes/actions items,
- Scheduling cost effective travel arrangements which include: airfare/hotel/ground transportation as needed,
- Assist with internal communications for associates and leadership among multiple platforms, interfaces, and programs,
- Support the continuous improvement activities within the FC,
- Think and plan ahead, delegate responsibilities appropriately and manage time effectively,
- Coordinate closely with Workforce Management, Maintenance, Human Resources, and other teams within the FC,
- Serve as representative on department team-building and improvement activities and peer recognition.