KEY ROLE
This is a multi-functional position covering all aspects of administration.

To provide multi-task administration support to the STEL Project Team while developing and implementing solutions which improve the team performance and efficiency,
  :BASIC SKILLS Education - University degree Competent in communicating in Azerbaijani and English; both written and spoken Ability to work on own initiative and be a team player Demonstrated teamwork, communication and inter-personal skills Fluency in Microsoft 365 office suite (e.g. Word, Power Point, Excel, etc.). Exceptionally well organised; strong work ethics and strong commitment to meeting deadlines. Highly self-motivated and goal oriented Fast learner motivated by new challenges; proven ability to quickly learn and apply new technologies. TECHNICAL QUALIFICATIONS Manage working in digital systems with uploading documents / keeping a register / managing a database High degree of computer software skills is an advantage EXPERIENCE Minimum of 3 years’ experience of similar roles, good communication and team skills and have significant experience. Previous experience involving general administration in support of large teams, Ability to work and communicate with personnel at all levels Ability to work with Microsoft 365 applications would be advantageous, Ability to development of project communication materials, including displays, presentations and newsletters; using both physical and digital media

RESPONSIBILITIES & OBJECTIVES Support the Project team to deliver fully on client's expectations on HSE, including participation in safety observation and conversation programmes. Manage all aspects of Company offices at the STEL unit: Maintaining team manpower forecasts and ensuring sufficient office space is available for all company personnel, Supporting mobilisations and onboarding of new members, Working with Contractor to ensure office upkeep and maintenance, including furniture, is to the expected standards, Liaising with transport department to provide accurate forecasts of passenger demands and coordinate project transports Perform Site Coordinator Duties on behalf of the Project Team including: Update and drive the STEL Project Personnel on Board (POB) Control. Preparation of statistical reports for both Planning and Cost control departments. Maintaining accurate work logs of construction activities, job information sheets, and project team rosters. Managing(receive/issue) of all STEL project Team PPE requirements Managing Staff canteen (Lunch) supply and payment report Arrange business travel for CLIENT team members in conjunction with the company’s nominated travel providers, Manage booking of meeting rooms internal and external conferences, if required Manage minutes of meetings, if required, and following up with team members to ensure timely action closure Translation of Documents from English into Azerbaijan and vice/versa Coordinating personnel mobilization and demobilization, including arranging inductions and IT accounts and work areas, From time to time, carrying out general administrative tasks, filing, photocopying etc, submitting docs to DocuSign Raising CLIENT My IT requests Stationery, office consumables support (stock level control and order) Uploading, downloading and modifying files on Teams and posting on Yammer when relevant Organization Management Outlook Calendars and assist on tracking priorities task