Site Activation Specialist

📍 Location: Athens, Greece - Hybrid
🕒 Employment Type: Full-time
 

Job Overview

We are seeking a highly organized and detail-oriented Site Activation Specialist to coordinate site activation activities across assigned studies. In this role, you will work under general supervision to ensure timely and compliant site start-up, in alignment with local and international regulations, SOPs, and project goals.

You will collaborate closely with the Site Activation Manager (SAM), Project Management teams, and cross-functional stakeholders to drive efficient study start-up processes from feasibility through activation and maintenance.

Key Responsibilities

Perform feasibility, site activation, and maintenance activities for investigative sites in assigned studies

Support site start-up processes in compliance with regulatory requirements, SOPs, and study-specific guidelines

Prepare, review, and manage site documentation, ensuring completeness, consistency, and accuracy

Track and follow up on critical documents, including:

Questionnaires

Confidential Disclosure Agreements (CDAs)

Regulatory and ethics submissions

Informed Consent Forms (ICFs)

Investigator Pack (IP) release documents

Contract Negotiations & Budgeting

Communicate status updates and document completion to internal teams and stakeholders

Distribute finalized regulatory and study documents to sites and project team members

Maintain and update internal systems, databases, tracking tools, timelines, and project plans with accurate information

Collaborate effectively with cross-functional departments to ensure project timelines are met

Qualifications

🎓 Bachelor’s degree in Life Sciences or a related field

✅ Minimum of 4 years’ experience in a healthcare or clinical research environment (or equivalent combination of education, training, and experience)

✅ Strong understanding of clinical trial processes and site activation activities

✅ Ability to manage multiple tasks and timelines with attention to detail

✅ Proficient in working with internal systems, tracking tools, and documentation processes

✅ Strong organizational, analytical, and communication skills

What We’re Looking For

A proactive and collaborative team player who thrives in a dynamic environment

An individual contributor who can work independently under general supervision

Someone comfortable handling non-routine tasks and applying judgment within established procedures

Problem-solver with the ability to analyze issues and drive resolution

What We Offer

💼 Competitive compensation and benefits

🌍 Flexible working options (depending on location)

📈 Opportunities for professional growth and development

🤝 A collaborative, global, and inclusive work environment

IQVIA is a leading global provider of clinical research services, commercial insights and healthcare intelligence to the life sciences and healthcare industries. We create intelligent connections to accelerate the development and commercialization of innovative medical treatments to help improve patient outcomes and population health worldwide. Learn more at https://jobs.iqvia.com

IQVIA is committed to integrity in our hiring process and maintains a zero tolerance policy for candidate fraud. All information and credentials submitted in your application must be truthful and complete. Any false statements, misrepresentations, or material omissions during the recruitment process will result in immediate disqualification of your application, or termination of employment if discovered later, in accordance with applicable law. We appreciate your honesty and professionalism.