Description Robert Half is representing a client in search of a Service Coordinator to join their property management division. The ideal candidate is dependable, detail-oriented, and a self-starter, with excellent customer service skills and the ability to collaboratively support the property management team. To learn more about this role, please call Melissa Tree at 808.452.0254. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Key Responsibilities: + Answer tenant service calls and dispatch service personnel as instructed by the Property Manager. + Organize, file, and maintain property-related documentation, such as Certificates of Insurance (COIs), lease agreements, and expense documents, in electronic storage systems. + Assist with property inspections and maintain follow-up records to address unresolved issues promptly. + Track tenant service requests, ensure completion, and monitor service response times. + Aid in budgeting and reforecasting by organizing vendor contracts, cost histories, and service-related logs. + Support capital improvement planning by updating project schedules and timelines. + Monitor recurring expenses, follow up on missing invoices, and track related activities. + Update and manage relevant databases, including mailing lists, tenant contacts, and client details. + Draft, distribute, and manage correspondence, reports, and other property-related documents. + Track critical property deadlines, such as tax filings, permits, and compliance testing (e.g., fire alarms, elevators). + Coordinate with vendors, utility providers, and tenants to address issues and maintain relationships. + Manage certificates of insurance and other key documents, including lease summaries. + Assist with rent collection, minor account discrepancies, and tenant relations. + Facilitate the bid process for contracted services. + Work on special projects under the direction of the Property Manager. + Liaise with building staff and contractors, such as janitorial, security, and landscaping service providers. + Calculate utility chargeback amounts based on sub-meter readings. + Compile and organize reports for distribution. + Handle other duties as assigned by the Property Manager. Requirements Qualifications: + Minimum 3 years of administrative or customer service experience preferred. + High school diploma required; some college or college degree preferred. + Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Adobe Acrobat. + Strong organizational and communication skills, with the ability to convey information clearly in writing and orally. + Ability to manage multiple tasks in a fast-paced environment, prioritize effectively, and adapt to changing deadlines. + Must be detail-oriented and capable of exercising sound judgment. + Ability to maintain confidentiality and handle sensitive information. + Reliable attendance and a strong work ethic. + Familiarity with office equipment and the ability to understand and apply lease requirements. + Valid driver’s license, reliable transportation, and proof of insurance required. + Familiarity with commercial lease terms and basic accounting principles is a plus. + Capable of building professional relationships with vendors, tenants, and regulatory agencies. Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .