Job Title

Senior Transaction Specialist

Job Description Summary

Cushman & Wakefield has an opportunity for a brokerage transactions role in its New York office. This position provides business development, client service, transaction execution, marketing and team coordination support to a leading office leasing brokerage team.

Job Description

ESSENTIAL DUTIES AND RESPONSIBILITIES

Provide business development support, research, organize and manage CRM

Manage client database, key lease dates, market updates, respond to requests

Provide transaction management support, including prepare/edit proposals, agreements, property presentations/tour books, coordinate financial analysis requests, commission invoicing and collection

Assist and coordinate content creation with marketing team

Manage team lists/databases, special projects, reports, and collaborate with other departments

KEY RESPONSIBILITIES

Business Development

Manage CRM

Enter new prospects & updates on prospect communications

Generate lists and reports to support follow up

Assist with LinkedIn management. Manage new and recurring searches to generate follow up and new prospects.

Conduct new prospect research

Review select periodicals regularly for relevant articles/potential new leads

Provide contact information through Zoom Info and other sources

Client Service

Track client engagement through Salesforce CRM for key lease dates and building and submarket updates

Respond to client requests e.g., for space information and select scheduling

Maintain and track client contracts, coordinating with the legal team regarding exclusives to acquire, disposition, agency and confidentiality agreements

Attend select client meetings and provide meeting summaries and manage follow up items

Assist third party consultants and vendor requests from clients.

Track list of recommended consultants and vendors and facilitate communication between clients and other consultants and vendors

Transaction Execution

Prepare site search / space survey tour book presentations in PowerPoint and maps, leveraging data from CoStar and from calling/emailing brokers for information

Assist with tour preparation and attend select tours

Draft proposals and RFPs and assemble proposal matrix / summary packages for client’s review

Provide building agency support

Assist with updating and maintain leasing status reports

Assist with marketing and follow up with third party marketing firms, consultants, brokers and direct prospects

Update listings on third party sites (CoStar, etc.) and marketing materials (flyers, photos, renderings, etc.)

Assist with lease review

Manage deal closeout

Prepare deal sheets

Assemble final lease documents

Track commission agreements

Provide commission calculations

Coordinate with other departments as needed (deal desk, marketing, research, etc.)

Facilitate invoice creation

Track open invoices

Marketing

Coordinate and track presentations and client deliverables, ensuring timely completion

Communicate with the marketing team to produce presentations, maps, studies, etc.

Edit existing documents created by the marketing team to make limited final changes and repurpose existing documents for different clients

Prepare presentations and documents i.e. tour maps and property intelligence reports

Track and maintain database of client materials, presentations, studies, etc.

BACKGROUND AND EXPERIENCE

Bachelor’s Degree (Business, Marketing, Communications, Real Estate, a plus)

2-5 years’ experience in a professional organization

Real estate industry and marketing experience preferred (Real Estate license a plus)

Advanced knowledge of Microsoft Office

Experience with InDesign and Salesforce (or other CRM) a plus

Real Estate Salesperson or Broker License required for this position. Can be obtained within first 3 months of start date.

COMPETENCIES

Ability to independently own projects/responsibilities and take business owner perspective to proactively innovate

Excellent written and oral communication skills

Ability to multitask and project manage competing projects and priorities

Ability to meet deadlines in a fast-paced environment

Excellent attention to detail

Demonstrated aptitude to solve problems and navigate through obstacles with resilience

Independent problem-solving approach and not afraid to ask questions

Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.

The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate’s experience and qualifications.

The company will not pay less than minimum wage for this role.

The compensation for the position is: $ 85,000.00 - $100,000.00

Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email HRServices@cushwake.com. Please refer to the job title and job location when you contact us.

INCO: “Cushman & Wakefield”