Job Title

Senior Portfolio Administration Coordinator (Bilingual)

Job Description Summary

POSITION SUMMARY - BILINGUAL FRENCH REQUIRED
Responsible for reviewing leased and owned property documents as well as compiling and maintaining critical location data including financial and contractual obligations as part of the lease administration process. This position may be assigned to one or more accounts/clients.

Job Description

Essential functions and responsibilitiesReview, abstract, and/or perform quality control data audits of documents including updating and maintaining all lease information and data in our technology information systems, as requiredEnsure proper document management measures are followed for all leased, owned and other associated documents.  Maintain file retrieval/storage, scan documents, and open/distribute mailReview client invoices in conjunction with lease requirements and collect proper supporting back-up documentation from landlords/billing authorities and confirm all calculations are correctConduct desktop audits of Year-End Common Area Maintenance (CAM), Insurance, and Real Estate Tax reconciliations, interpret, and analyze all charges for accuracy, in accordance with lease documents. Directly responsible for dispute resolution with landlord for any identified discrepanciesResponsible for ensuring the financial obligations of our Clients is accurate and that monthly rents are processed in a timely mannerOversee and manage the subtenant process including the recording and collection of monthly rent and the pass-through of invoices and year-end reconciliationsCommunicate frequently with internal and external partners. Notify client of critical dates, real estate policies and procedures, and assist with general inquiriesRequest and process certificates of insurance as required by the lease documentReview Estoppels and Subordination Non-Disturbance Agreements (SNDA’s) against the lease termsRegularly exercises good judgment and logic in responding to leased and owned property inquiries from the client and/or landlordsEnsure that productive landlord and subtenant relationships are maintained in accordance with the lease and sublease agreementsEstablish task priorities and create schedules for portfolio objectivesAble to manage multiple projects/priorities in a fast-paced environmentAssist managers with timely and accurate financial and critical date reports for client presentment, identify and record savings, identify exceptions, investigate causes of exceptions, and recommend solutionsAssist or oversee special projects as requested by the client or leadershipPartner with the manager and transition team to get new accounts established quickly and smoothlyAssist manager or oversee the creation and continuous updates to process playbooksProvide guidance and direction to other Portfolio Coordinators on various tasks and projectsTrain new associatesContinuously seek business expansion opportunities with existing clients and develop those opportunitiesStay up to date on the latest industry standards and trends

Key Competencies

Customer Service Skills Communication Proficiency (oral and written) Organization Skills Analytical Skills Technical Proficiency Research Skills Detail Oriented Interpersonal Skills Sense of Urgency

Education  High School diploma or GED requiredBachelor’s Degree preferred in any field; business, finance/real estate, accounting idealAdditional eligibility qualifications2+ years of experience in auditing or related fieldExpertise in cost analysis, gross up calculations, review of ledgers, contracts, and other financial books and recordsAbility to understand and interpret complex real estate lease terminologyWorking knowledge of financial termsStrong proficiency with MS Office Suite (MS Word, Excel, and PowerPoint)

The compensation for the position is: $53,295.00 - $62,700.00

Cushman & Wakefield is committed to equity in employment and our goal is to have a diverse, inclusive, and barrier-free workplace. If you are a person with a disability and need the job posting in an alternative format or any other accessible accommodations during the hiring process, please email your request to canadarecruitment@cushwake.com. Please refer to the job title and job location when you contact us.

Cushman & Wakefield s’engage à respecter l’équité en matière d’emploi. Notre objectif est d’offrir un milieu de travail diversifié, inclusif et exempt d’obstacles. Si vous êtes une personne handicapée et que vous avez besoin de recevoir l’offre d’emploi dans un autre format ou d’accéder à toute autre mesure d’adaptation au cours du processus d’embauche, veuillez soumettre votre demande par courriel à canadarecruitment@cushwake.com. Veuillez mentionner le titre de poste et le lieu de travail au moment de communiquer avec nous.

INCO: “Cushman & Wakefield”