Job Title: Senior Payroll AdministratorJob Description We are seeking a dedicated Senior Payroll Administrator to ensure timely and accurate payroll processing across multiple provinces, countries, and business lines. This role supports payroll policy development, drives improvement initiatives, and leads the resolution of complex payroll matters. The ideal candidate will exhibit a collaborative, professional, and service-oriented approach in interactions with business partners, utilizing strong communication skills and exceptional attention to detail. Responsibilities + Perform bi-weekly and weekly payroll pre-commit audits for all pay groups, providing team leadership, guidance, and oversight. + Enter and approve Quick Entry (QE) forms in the Payroll Import Tool (PIT) for processing in Ceridian. + Conduct payroll data reviews for discrepancies, such as negative balances or rate mismatches. + Coordinate manual check imports, off-cycle requests, ROEs, and stop payment cases with Ceridian. + Prepare, review, and post payroll-related journal entries to the accounting system. + Audit timesheets and cohesion imports; reconcile variances between systems. + Review negative YTD balances and process adjustments as necessary. + Investigate unusual transactions, such as invalid payouts or duplicate entries. + Serve as the primary point of contact for payroll-related queries via email and Microsoft Teams. + Collaborate with HR teams to correct employee data issues and resolve payroll data or configuration issues. + Respond to Service Canada and Ceridian cases, ensuring timely and accurate resolution. + Prepare and review payroll reports, including PIER, GL journal entries, and earnings summaries. + Lead data reconciliation between internal systems and third-party systems like Cohesion. + Manage quarterly and year-end processes, including calendar setup and discrepancy resolution. + Participate in the configuration and implementation of new pay codes, rules, and holiday policies. + Draft and maintain current training materials for payroll and HR teams. + Lead, mentor, and coach newer or less experienced team members. + Coordinate with internal teams and Ceridian Managed Services to resolve issues. + Leverage advanced payroll systems knowledge to enhance department efficiency. Essential Skills + Bachelor's degree in a related field. + 5+ years of payroll experience, with progressive responsibilities. + Payroll Compliance Professional (PCP) Designation. + 2-3 years of experience with payroll systems such as Ceridian or ADP. + Intermediate Excel skills, including data management and formula proficiency. + General understanding of accounting principles, including debit credits, accruals, and reconciliations. Additional Skills & Qualifications + Knowledge of Ceridian and ability to train and coach staff. + Undergraduate degree in Accounting, Finance, or HR. + Experience with Ontario, BC, or Quebec payroll. + Familiarity with Microsoft D365. + Strong written and verbal communication skills. + Excellent organizational and time management abilities. + Ability to work independently with minimal supervision. + Proactive, ambitious, and growth-oriented. + Flexible and adaptable to team dynamics. Work Environment The role reports directly to the Payroll Manager and is part of a team of five. The position follows a hybrid working model, requiring four days in the office and one day from home. The standard workweek is 40 hours, with occasional additional hours during payroll periods and year-end. Start times are generally at 9 AM, with flexibility to support various time zones. The company operates with an outsourced payroll provider, but the internal team handles processing for 12,000 employees across North America on a bi-weekly payroll cycle. The team enjoys a dynamic and fun work environment with opportunities for growth within a large, stable organization. Additional benefits include three weeks of vacation to start, discounts across certain brands, RRSP matching after six months, and exposure to multiple industries. Job Type & Location This is a Contract to Hire position based out of Vancouver, BC. Pay and Benefits The pay range for this position is $36.06 - $40.87/hr. Workplace Type This is a hybrid position in Vancouver,BC. À propos d'Aston Carter: Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, l’acquisition de talents, la chaîne d’approvisionnement et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de l'industrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre réseau expansif pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie-Pacifique et en Europe, Aston Carter est au service d’un grand nombre d’entreprises du Fortune 500. Nous sommes fiers d’avoir remporté le double diamant ClearlyRated Best of Staffing® pour notre service aux clients et aux talents. Aston Carter est un employeur souscrivant au principe de l’égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l’âge, de la couleur, de la religion, des origines nationales, du statut d’ancien combattant, d’un handicap, de l’orientation sexuelle, de l’identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi. Si vous souhaitez faire une demande d’accommodement raisonnable, tel que la modification ou l’ajustement du processus de demande d’emploi ou d’entrevue à cause d’un handicap, veuillez envoyer un courriel à astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) pour connaître d’autres options d’accommodement. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.