Description About the Organization: Our client, a mission-driven nonprofit organization is seeking a Senior Facilities & Events Administrator to oversee the operational, administrative, and event-related needs of its facilities. This role ensures the organization’s spaces are safe, functional, and optimized for daily use as well as special programs, meetings, and community events. Position Summary: The Senior Facilities & Events Administrator will lead day-to-day building operations, manage vendor and contractor relationships, coordinate internal and external events, and provide high-level administrative support for facilities planning and scheduling. This role blends strategic oversight with hands-on execution, making it ideal for a detail-oriented, resourceful professional who thrives in a fast-paced, mission-focused environment. Key Responsibilities: Facilities Management + Oversee all aspects of building operations, including maintenance, repairs, safety compliance, and cleaning services. + Develop preventive maintenance schedules for building systems and equipment. + Manage vendor contracts, negotiations, and performance to ensure high-quality service delivery. + Monitor facility budgets, process invoices, track expenses, and prepare cost reports. + Ensure compliance with OSHA, ADA, fire safety, and local regulatory requirements. Event Planning & Coordination + Serve as the primary contact for scheduling, coordinating, and executing on-site and off-site events, including staff meetings, board gatherings, training sessions, fundraisers, and community programs. + Collaborate with program and development teams to plan event logistics, room layouts, equipment setup, and catering. + Oversee event setup and breakdown, ensuring facilities are prepared, clean, and organized. + Manage event-related vendor relationships, including AV services, rentals, and catering. + Maintain a master event and facilities calendar to prevent conflicts and maximize space usage. Administrative Support + Maintain organized records of maintenance schedules, inspections, permits, and warranties. + Prepare reports and presentations related to facilities operations, event metrics, and budget tracking. + Support staff onboarding related to workspace setup, access credentials, and equipment allocation. + Handle correspondence, scheduling, and communication for facilities-related matters. + Lead or assist with emergency preparedness planning, safety drills, and disaster recovery protocols. Requirements Qualifications: + 5+ years of experience in facilities management, office administration, or event coordination; nonprofit or multi-site experience preferred. + Strong organizational and project management skills, with the ability to balance long-term planning and urgent operational needs. + Proficiency in Microsoft Office Suite and facility/event management tools/software. + Excellent written and verbal communication skills. + Proven ability to manage budgets, negotiate contracts, and oversee multiple vendors. + Willingness to work occasional evenings and weekends for events. Preferred Skills: + Experience in both facilities oversight and professional event management. + Knowledge of sustainability practices and capital improvement planning. + Familiarity with CRM or scheduling software. TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .