Act as the trusted liaison in order to maximize the operational efficiency and effectiveness by working collaboratively with both internal and external stakeholders.
Your future duties and responsibilities:Responsible for coordinating day-to-day activities such as:
• Close management of agenda: time & travel
• Organizing and planning meetings, reserving meeting rooms, preparing documents and related correspondence, ordering meals, setting up audio-video equipment, etc.
• Management of E-mails, tracking and follow-ups.
• Facilitate and draft responses and communications, including translation as required
• Create, maintain and update various distribution lists and keep an accurate filing system
• Assist in planning and booking global travel including flights, accommodations, ground transportation and specific meetings or activities
• Manage miscellaneous other administrative tasks, but not limited to, such as: preparation of expense reports, various approvals, document printing, assembling binders and other documentation, follow-ups, research as required, etc.
• Collaborate closely and develop good working relationships with internal and external stakeholders including CGI Partners worldwide and at all levels, clients, partners, board members, etc
• Coordinate and closely monitor various donation & sponsorship requests from the receipt, recommendation, approval/decline decision, budget alignment, response, payment, visibility and attendance of confirmed events with clients and CGI member-partner
• Manage and maintain the corporate aircraft travel and maintenance schedule as well as reconcile billing on a monthly basis
QUALIFICATIONS & EDUCATION:
• Minimum of 10 years relevant experience in an executive support role
• Diploma/Degree from a post-secondary institution related to office administration or equivalent experience
• Excellent written and oral communication skills (English & French). Strong writing, editing and formatting skills [English skills are a priority over French]
• Proficiency in Microsoft Office
• Excellent organizational and time management skills, including the ability and ease to manage varied tasks and responsibilities simultaneously
• Must have a high degree of confidence, initiative, autonomy, pro-activity, loyalty, punctuality, attention to detail and professionalism
• Must ensure impeccable discretion in managing sensitive/confidential information and data and the ability to adapt to a constantly changing environment
• Availability outside of standard business hours for urgent requests; will need to be flexible
LOGISTICS:
• Montreal based
• Office based (5 days/week in office)
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Bilingualism (French and English) is required for this position due to the nature of the role requiring interaction with national and global clients.
Skills: Customer Service & SupportEnglishFrenchStrategic Thinking What you can expect from us:Together, as owners, let’s turn meaningful insights into action.
Life at CGI is rooted in ownership, teamwork, respect and belonging. Here, you’ll reach your full potential because…
You are invited to be an owner from day 1 as we work together to bring our Dream to life. That’s why we call ourselves CGI Partners rather than employees. We benefit from our collective success and actively shape our company’s strategy and direction.
Your work creates value. You’ll develop innovative solutions and build relationships with teammates and clients while accessing global capabilities to scale your ideas, embrace new opportunities, and benefit from expansive industry and technology expertise.
You’ll shape your career by joining a company built to grow and last. You’ll be supported by leaders who care about your health and well-being and provide you with opportunities to deepen your skills and broaden your horizons.
At CGI, we value the strength that diversity brings and are committed to fostering a workplace where everyone belongs. We collaborate with our clients to build more inclusive communities and empower all CGI partners to thrive. As an equal-opportunity employer, being able to perform your best during the recruitment process is important to us. If you require an accommodation, please inform your recruiter.
To learn more about accessibility at CGI, contact us via email. Please note that this email is strictly for accessibility requests and cannot be used for application status inquiries.
Come join our team—one of the largest IT and business consulting services firms in the world.