Title:

Job Responsibilities:

Under broad direction, oversees and performs the full range of activities with associated with document management work on a Project which includes Vendor Document Management

Coordinate execution of the document management plan incorporating contractual requirements of the assigned Project

Guides and supervises personnel in the setup and execution of document management processes and systems

Collaborates within the department and the Client

Ensure work processes are aligned with project processes and contractual requirements

Ensure document management deliverables are understood and delivered to contract, quality and schedule requirements, as well being responsible for measurable assets such as budgets, equipment, and staffing

Manage document controller teams and allocating /assigning work to balance the workload

Ensure work meets required HSE and QA standards

Implements and executes the Document Management strategy in support of the scope of work performed and the specific Project needs and goals

Accountable for the success of the Document Management activities and deliverables in accordance with the agreed schedules, milestone and cost, focused on aiding project goals and objectives

Effective management of Document Management supply chain activities that ensure delivery of cost-effective services to the agreed scope of work

Communicate/liaison with Project Management & Team, Client and Sub-Contractors effectively and resolve problems & issues relating to documentation, information and data

Document distribution management

Ensures consistent and common appropriate functional training and development programs are provided for all resources in support of Project operational needs

Communicates regularly with Document Management employees by use of briefing sessions to share knowledge, best practices and lessons learned

Ensures the correct establishment, utilization, maintenance and usage of Document Management processes, systems, tools e.g. IPMS (in-house system), Supplier Management, Documentum etc

Management and operational prioritization of the document management team

Understand limitations of the systems and adopt necessary changes to work practices and works with the database administrators to improve the service

Set the satisfaction criteria for work processes and the standards for the document management team

Contribute to the development and training of document management personnel

Understand KBR Document Management Tools, Documentum, IPMS, WTT, WEBD3, for setting up relevant accounts and users tools issues

Job Requirements:

Polytechnic/Graduate with minimum 15 years of experience

Knowledge of EDMS systems (Documentum, PIMS etc) and computer technology

Knowledge of Information Management systems and Philosophies is an added advantage

Knowledge of Oil and Gas industry documentation

Good communicator and motivator

Development of procedures and work processes

Awareness of Regulatory Authorities requirements

Engineering / EPC project and its deliverables knowledge, Document Management Systems and issuance workflow

MS Office applications (MS EXCEL / MS WORD / MS Power Point / MS Outlook), PDF tools

Document Review Cycles and submissions, Engineering and Supplier Documentation and its workflow and submissions / Issuance process etc.