Job Title: Sr Administrative Specialist Job Description The Sr Administrative Specialist provides high-level administrative support by overseeing general office operations, coordinating documentation and records, and supporting leadership with scheduling, meeting preparation, and communication. This role supervises day-to-day office activities, ensures the accuracy and completeness of corporate documents, and helps maintain efficient workflows across the organization. Responsibilities + Supervise general office duties, including ordering supplies, maintaining records management systems, and performing basic bookkeeping tasks. + Review and approve invoices, reports, memos, letters, financial statements, and other business documents for accuracy and completeness. + Review and approve corporate documents, records, and reports to ensure compliance with internal standards and procedures. + Read and analyze incoming memos, submissions, and reports to determine their significance and plan appropriate distribution. + Prepare agendas and supporting materials for committee, board, and other meetings. + Make logistical arrangements for meetings, including scheduling, room reservations, and coordination of required resources. + Provide administrative assistance and support to leadership, helping to streamline communication and office workflows. + Manage calendars to coordinate meetings, appointments, and events for assigned leaders or teams. + Coordinate travel arrangements, including transportation, lodging, and related logistics, as needed. Essential Skills + 3–5+ years of relevant administrative or office support experience. + Strong administrative assistance and administrative support skills. + Proficiency in calendar management, including scheduling complex meetings and resolving conflicts. + Experience with travel coordination and related logistics. + Ability to supervise general office duties such as ordering supplies and maintaining records management systems. + Ability to review and approve invoices, reports, memos, letters, and financial statements with attention to detail. + Skill in reading and analyzing memos, submissions, and reports to determine significance and appropriate distribution. + Strong organizational and time management skills with the ability to manage multiple priorities. + High school diploma or GED. Additional Skills & Qualifications + Experience maintaining structured records management systems. + Familiarity with basic bookkeeping practices. + Ability to prepare clear and organized agendas and meeting materials. + Strong written and verbal communication skills for preparing and reviewing professional documents. + Comfort working in a fast-paced environment with changing priorities. + Demonstrated ability to work both independently and collaboratively with various teams and stakeholders. Work Environment This role follows a hybrid work schedule, with four days on site and one day remote most weeks. Some weeks may require being on site all five days, depending on business needs. The position is based in an office environment that supports professional administrative operations, including access to standard office technology and equipment. Parking is included for on-site days, contributing to a convenient commute. The work setting encourages professionalism, reliability, and a strong focus on accuracy and organization. Job Type & Location This is a Contract to Hire position based out of Baltimore, MD. Pay and Benefits The pay range for this position is $38.00 - $40.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a hybrid position in Baltimore,MD. Application Deadline This position is anticipated to close on Apr 30, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.