Senior Administrative Specialist Apply Now **How to Apply** A cover letter and resume are important submissions for the hiring team to get a sense of your experience. In the cover letter, one page or less, please let us know how this role aligns with your career aspirations and skills. Submit both a cover letter and resume as one file, due to system limitations. Your materials will be used to assess written communication skills. **Job Summary** Reporting directly to the Special Counsel to the Provost, you will provide executive-level support to the Special Counsel to the Provost and have independent responsibility for a significant volume and variety of operational and administrative responsibilities. You will work on a variety of projects with multiple constituencies ranging across faculty, staff, students, administrators, and external partners requiring a thoughtful approach and readiness for complexity. Our office has responsibility for the University's academic and budgetary affairs and this is a high visibility role. Given the time-sensitive nature of some projects, work may be required outside of traditional working hours and is onsite at least 4 days a week. Please find our full job description linkedhere (https://drive.google.com/file/d/1w2xQqOEOGUchyogzVEFIOHJfnqWZc1\_2/view?usp=sharing) . For questions about this role, email [email protected] . **Responsibilities*** + Maintain a complex calendar while anticipating needs and ensuring seamless operations. + Coordinate in-person/virtual meetings and events including all logistics, technical needs, and the preparation of agendas and materials; ensure completion of follow-up items. + Respond to inquiries, confidential matters and targeted email requests. + Initiate and prepare written correspondence. + Coordinate Regent communications for our office. + Represent our office to a broad range of individuals while using customer service best practices. + Assist the Special Counsel in managing high-visibility projects such as the Provost's Faculty Advisory Committee, New Leadership Orientation, Provost's contributions to Regents' meetings. + Monitor the monthly calendar of our office and complete associated action items ensuring all deadlines are met. + Oversee the annual review of executive committee appointments, off-cycle appointment changes and the routing of appointment letters. + Process, reconcile and track reimbursements and corporate procurement cards. + Coordinate contracts and submit expenses for executive coaches. + Provide back-up support to the Executive Assistant to the Provost. + Maintain a high level of integrity and professional conduct when working with colleagues, clients, and partners. **Required Qualifications*** + 4+ years of administrative support experience in a complex organization + Bachelor's degree or an equivalent combination of education and experience + Knowledge and application of project management best practices + Intermediate level analytical and research skills + Expert level proficiency in Microsoft Office Suite, Adobe Acrobat, Drop Box, Zoom and Google collaboration tools In addition to a career filled with purpose and opportunity, the University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future. Benefits include: + Generous time off (vacation, holidays, season days) + A retirement plan that provides two-for-one matching contributions with immediate vesting + Many choices for comprehensive health insurance + Life insurance + Long-term disability coverage + Flexible spending accounts for healthcare and dependent care expenses + Flexible work program **Modes of Work** Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about thework modes (https://hr.umich.edu/working-u-m/my-employment/ways-we-work-resource-center/ways-we-work-implementation-group/modes-work) . **U-M EEO Statement** The University of Michigan is an equal employment opportunity employer. **Job Detail** **Job Opening ID** 268792 **Working Title** Senior Administrative Specialist **Job Title** Administrative Specialist **Work Location** Ann Arbor Campus Ann Arbor, MI **Modes of Work** Hybrid **Full/Part Time** Full-Time **Regular/Temporary** Regular **FLSA Status** Exempt **Organizational Group** Ofc Provst Evp Acdaf **Department** Ofc Provost & Exec VP Acad Aff **Posting Begin/End Date** 9/18/2025 - 10/05/2025 **Salary** $100,000.00 - $120,000.00 **Career Interest** Administration Apply Now