Job Title Senior Administrative Coordinator I Agency Texas A&M University Department University Center Complex Proposed Minimum Salary Commensurate Job Location College Station, Texas Job Type Staff Job Description A Glimpse of the Job The Senior Administrative Coordinator I works under direction and coordinates administrative support for a unit or specialized activity to include the exercise of discretion and independent judgement with respect to matters of significance. Supervises assigned staff. Essential Duties/Tasks Administrative Coordination + Coordinates administrative support functions. + Plans and coordinates administrative activities and services. + Supervises assigned staff and determines work priorities. + Participates in the planning and execution of administrative operations. + Monitors project timelines and identifies issues. + Develops administrative objectives and strategies. + Formulates and implements management policies or operating practices. + Assists in the development of budget and financial records management. + Monitors compliance with policies and procedures. + Coordinates office records retention and maintains office resources. + Acts as a liaison with relevant teams and departments. Support for Leadership and Staff + Provides advanced administrative support to the leadership team while maintaining confidentiality. + Serves as the direct contact to staff by providing guidance on administrative activities. + Prepares and reviews operational and special reports for leadership. + Coordinates travel arrangements and prepares itineraries for administrators. + Communicates objectives and decisions to staff on behalf of leadership. + Evaluates documents submitted for administrator’s signature. + Serves as backup for the property officer and assists with inventory certification. + Provides expert advice to program directors regarding administrative procedures. Event Planning and Coordination + Plans and coordinates meetings, seminars, and other special events. + Makes arrangements for visitors and dignitaries. + Organizes and tracks agenda items for committee meetings. Records Administration and Compliance + Coordinates and supervises the processing of student record updates. + Ensures compliance with state, local, and federal guidelines regarding records management. + Researches and communicates relevant policies and procedures regarding academic records. + Monitors document management tasks and evaluates process improvements. + Coordinates the archival and preservation of academically related documents. What you need to know Salary: Compensation will be commensurate to selected hire’s experience. Special Instructions: A cover letter and resume are strongly recommended. You may upload these in the CV/Resume section. Required Education and Experience: + Bachelor's degree or equivalent combination of education and experience. + Six years of experience in office administration. Knowledge, Skills, and Abilities: + Ability to multitask and work cooperatively with others. + Knowledge of word processing, spreadsheet, database, and presentation applications. + Ability to organize work effectively and prioritize objectives with a high level of discretion and independent judgment and initiative. + Interpersonal and communication skills. + Planning and organization skills. Other Requirements and Factors: + This position is security sensitive + This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures + All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements + (If applicable) This position allows alternate work location per TAMU guidelines Why Texas A&M University? Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values (https://www.tamu.edu/about/coreValues.html) which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service. We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.  + Health (https://www.tamus.edu/business/benefits-administration/medical/) , dental (https://www.tamus.edu/business/benefits-administration/dental/) , vision (https://www.tamus.edu/business/benefits-administration/vision-insurance/) , life and long-term disability insurance (https://www.tamus.edu/business/benefits-administration/life-add/) with Texas A&M contributing to employee health and basic life premiums + 12-15 days (https://employees.tamu.edu/employee-relations/leave/index.html) of annual paid holidays + Up to eight hours of paid sick leave (https://employees.tamu.edu/employee-relations/leave/paid/sick.html)  and at least  eight hours of paid vacation each (https://employees.tamu.edu/employee-relations/leave/paid/vacation.html) month + Automatic enrollment in the Teacher Retirement System of Texas + Health and Wellness: Free exercise programs and release time (https://flourish.tamu.edu/wellness-release-time/) + Professional Development: All employees have access to free  LinkedIn Learning (https://linkedinlearning.tamu.edu/) training, webinars, and limited financial support to attend conferences, workshops, and more + Employee Tuition Assistance (https://livingwell.tamu.edu/employee-tuition-assistance/) and Educational Release time (https://employees.tamu.edu/employee-relations/leave/paid/educational.html) for completing a degree while a Texas A&M employee All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.