MAKE HISTORY WITH US!

 

At PMI, we’ve chosen to do something incredible. We’re totally transforming our business and building our future on smoke-free products with the power to deliver a smoke-free future.

 

With huge change, comes huge opportunity. So, wherever you join us, you’ll enjoy the freedom to dream up and deliver better, brighter solutions and the space to move your career forward in endlessly different directions.

 

JOIN US!

 

WHO ARE WE LOOKING FOR?

 

2+ years hands-on administrative experience supporting individuals, small teams, or departments with day-to-day tasksFluent English and German language (including business vacabulary)Excellent administrative skills in document editing, proofing, formatting, and productionStrong organizational skills in data entry, paper/electronic document filing/archiving, and scheduling/coordinating meetings, diaries, travel arrangements, travel expenses, and transfersAdvanced Problem-Solving: Proactively identify and resolve complex administrative issues, ensuring smooth operations and minimizing disruptionsExperience in organizing business trips including documents, logistics, accommodation, and ensuring appropriate permitsAbility to attend meetings and create protocols and summaries based on themExcellent communication skills for ordering office supplies, managing inventory, and coordinating approvals in CLM/Coupa/Adobe/SAPBudget management experience in preparing budget spend/forecast - Finance and supporting financial statements - legal/taxProficiency with tools such as SAP, Concur, Concur Travel/OBT Amex, Coupa, VMDM, IMDL, SIGA, Icertis, and MentimeterEvent coordination skills to plan and execute high-profile events, ensuring all logistical details are managed effectivelyFluent English language (including business English)

 

 

WHAT WE OFFER YOU?

 

 

Private medical and dental care, life insuranceSodexo lunch cardHybrid model of work (40% of working in the office and 60% of working from home/month) and flexible working arrangementsEmployee pension planMultisport programCafeteria programWide range of trainings, optional language classes, further education and professional qualification support possibilityFree bike and car parking for all employees

 

HOW CAN YOU MAKE HISTORY WITH US?

 

Lead the execution and implement day-to-day administrative tasks across individuals, teams, or departments from initial coordination of agenda to managing on-site facilities and maintenance issues.Coordinate and verify incoming messages and meeting requests/agenda, managing emails and correspondenceManage the administrative documentation including reports, presentations, database, and NDAsProvide administrative support to senior leadership, including organizing and coordinating VIP meetings, Board meetings, and townhallsHandle sensitive information with the utmost confidentiality and discretionManage strong relationships with internal and external stakeholders, ensuring effective communication and collaborationCoordinate with vendors and service providers (via email or calls) and organize the attendance of stakeholders in meetings, projects, and conferencesManage on-site facilities and maintenance issues, setting up and maintaining office equipmentWork with process owners, customer organization, and external 3rd parties to identify the opportunities for processes and assure the best-in-class solutionsCollaborate effectively with different departments such as Finance, Legal, Tax, EHS, WX, and Procurement to ensure seamless operations and supportOversee and manage budgets for administrative activities, ensuring cost-effectiveness and adherence to financial guidelinesEnsure compliance with company policies and procedures, and manage risks associated with administrative tasks

 

Please note that only on-line applications will be taken into consideration.

Each person who sends the application will receive information about its status.

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