To Apply for this Job Click Here

Our client, a high end construction firm headquartered in Long Island City, Queens, is seeks to hire a dynamic Temp to Perm Administrative Assistant to its Founder & CEO. This role will be fully onsite 5 days/week. Hours are Monday - Friday 8am-6pm with the flexibility as needed.

DUTIES & RESPONSIBILITIES

Under the guidance of the EA, organize and plan complex domestic and international travel arrangements for the Office of the CEO, as well as daily personal travelCoordinate CEO's daily work and personal activities including appointments, meetings and mealsAssist with all aspects of the CEO's personal family communications, residences, travel, personal vehicles, and appointments, as requestedEnsure immaculate record-keeping of CEO's files, including processing expense reportsMaintain tracking list for all active items for the Office of the CEOProvide a bridge for smooth communication between the Office of the CEO, internal departments, and external partiesTrack incoming emails and other correspondence of the CEOCollect and disseminate appropriate materials and agendas for meetings and eventsAdditional administrative duties as assigned

PREFERRED QUALIFICATIONS

Minimum of 3 years of experience as an Administrative Assistant, ideally having supported a C-Suite or similarly positioned ExecutiveAdvanced MS Office skills (general "tech savviness" is a huge plus!)Excellent written and oral communicationAdaptability within an ever-changing environment and prioritiesAdept at operating with the utmost discretion and confidentialityStrong attention to detail and meticulous record keeping and organization skillsFlexibility in scheduling and availability after hours in a variety of time zones, including providing sporadic remote support outside of business hours, as neededComfortable exercising quick and reasoned judgement in a high-stakes environment and in nuanced situations, often with incomplete informationAbility to analyze complex situations thoroughly, anticipate problems, and generate potential solutionsMust possess strong work ethic, high personal standards, and a commitment to professional responsibilities

Compensation:

DOE 85k-100k + discretionary bonus once perm A1429292NY-Temp_1756400697 To Apply for this Job Click Here